Accounts Payable Associate

Chemonics, Washington, United States
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Job Summary

Job Description

Chemonics seeks three Accounts Payable Associates for the Finance and Accounting Division. The primary responsibilities for this position are processing accounts payable and general ledger transactions, including payment requests, expense reports, travel advances, and other day-to-day accounts payable functions. We are seeking individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include: 

  • Review and analyze transactions (expense reports, subcontractor invoices, travel advances, and payment requests) in accordance with USAID and FAR regulations and Chemonics policies, which includes ensuring proper documentation and approvals are present before processing each request
  • Input reviewed transactions into the accounting system for payment processing; submits requests to the cash management department to initiate payments for completed requests
  • Research and respond to inquiries from internal clients regarding expense reports, subcontractor invoices, travel advances, payment requests, vendor cards, and exit checklists
  • Review and reconcile corporate credit card transaction submissions with monthly credit card statements
  • Manage and maintain the company’s prepaid schedules by entering items into the schedule monthly
  • Process corrections identified during the monthly invoicing process to bookings entered into the accounting system, and undertakes the monthly Equitrac processing
  • Review monthly travel charges of Chemonics employees and consultants that are processed by a third party travel agency and books them into the accounting system
  • Assist managers in reviewing and releasing work of other associates to approve expense reports, subcontractor invoices, travel advances, payment requests, corporate credit card transactions, etc. as delegated by the manager
  • Conduct research for annual financial and incurred-cost audits, which includes reviewing processed transactions and backup documentation; responds by providing explanations and relevant documents to the manager in preparation for auditors
  • Maintain the deferred rent schedule, processes the monthly reallocation of rent expenses
  • Calculate and input data into the accounting system for the company’s use tax, a tax that is assessed upon tangible personal property and taxable services purchased by a resident or business entity in the taxing state upon the use, storage, enjoyment, or consumption of the good or service, regardless of origin of the purchase tax expenses
  • Perform other duties as required


  • Bachelors degree or equivalent experience required. Bachelor's degree in Accounting strongly preferred
  • Minimum one year experience with accounts payable or another finance/accounting function required
  • Prior experience with accounting software preferred
  • Experience with government contracting, knowledge of USAID regulations preferred
  • Demonstrated ability to communicate clearly and concisely both orally and in writing; strong cross-culture communication and sensitivity skills
  • Demonstrated ability to handle routine administrative tasks and operational issues
  • Ability to multitask with strong attention to detail, organization, and time management
  • Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives
  • Ability to work both independently and as part of a team        
  • Strong customer service and interpersonal skills
  • Demonstrated resourcefulness in problem solving and initiative to learn new skills
  • Strong knowledge of MS Office applications
  • Language proficiency for assigned geographic area preferred
  • Demonstrated leadership, versatility, and integrity 
  • Previous experience working in international development and/or living or conducting volunteer work in developing countries preferred
  • Willingness to travel and work abroad in less developed countries for at least 4 to 8 weeks per year