Compliance Assistant (extension)

ACTED , Syria
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Job Summary

Job Description


· Ensure overall compliance with ACTED’s policies & procedures

· Support ACTED team members in implementing ACTED’s policies & procedures


Overall Internal Audit & Compliance Management

· Contribute to internal audit tasks according to agreed and planned schedule and written terms of reference:

· FLATS process audit: Audit for FLATS department conducted and supervised by Area Compliance Manager

· Support on the program audit done by the FLATS team in the bases in terms of collection and review of documentation

· Promote transparency and accountability.

· Responsible for the compliance & transparency with ACTED’s policies & procedures:

· Performing spot checks on the compliance of FIN/HR/LOG processes and completing the corresponding checklists

· Assist in providing training upon request or when identifying a gap in implementation/knowledge of ACTED’s procedures (FLAT and / or programme)

· Follow up on compliance observations and recommendations

· Participating to spot checks on program activities as per the instructions of Area Compliance Manager

· Participating to supply chain traceability reviews as per the instructions of Area Compliance Manager

· Conduct Field tender verification activities as per coordination request (Taking Photos, visit the area in the field).

· Review program supporting documents are fully in the filed on a monthly basis.

· Following up originals of the relevant department documents are received in the base on a monthly basis (finance vouchers, personal files, procurement files). Effective sending remains the responsibility of each department.

· Lead the transportation activities of the supporting documentation from the field to Area/Capital.

· Participating to the conduction of Market Survey’s as per the frequency agreed upon by coordination & Area Compliance Manager

External Audit Management

· Participate to the preparation of external audits in close collaboration with the Sr. Compliance Officer, Area Compliance Manager & Capital Compliance Team

· Scanning of supporting documentation for selected sample to be shared with capital compliance team for final review


· Contribute to the preparation of the Monthly Compliance Report

· Prepare a monthly Tasks report and share it with the Compliance Officer


· Provide regular and timely updates on progress and challenges to Sr. Compliance Officer

· Perform any other related activities as assigned by immediate supervisor.


· University degree in Economic / Finance / Accounting or equivalent professional diploma.

• At least 1 year of related experience under the same title or equivalent.

• Previous NGO experience in same field.

• Good speaking/writing English language and fluent in the Arabic language.

• Ability to work independently on own initiative, assess risk and make plans accordingly.

• Accuracy and attention to detail.

• Impartiality, objectivity and confidentiality.

• Ability to travel locally, if necessary.

• Time management and problem solving.

• Very Good knowledge of Microsoft office applications.

• Good communication skills and ability to learn.

• Team player and able to work under pressure