Consultancy for: End line Evaluation, Mixed Migration Program, North and West Africa
DRC , Tunisia
The 3M Consortium led by the Danish Refugee Council (DRC) and implemented in partnership with the International Rescue Committee UK (IRC) and the Start Network through the Migration Emergency Response Fund (MERF), with a research component led by the Mixed Migration Centre (MMC) is a programme covering humanitarian activities in several countries across West and North Africa, funded under DFID’s broader Safety Support and Solutions Phase II (SSS II) programme. The impact expected from the programme is that migrants are protected from harm and there is a better understanding of what works to affect migration choices.
As a programme targeting vulnerable people on the move, as well as host communities, and with a strong focus on protection activities the Consortium offers DFID an excellent opportunity to test approaches and generate learning for better supporting vulnerable people on the move. As a programme working with multiple agencies, in multiple locations with mobile populations (in often volatile contexts) the challenges are not insignificant.
As part of a DFID funded grant, the Mediterranean Mixed Migration (3M) response programme, IRC and DRC have been implementing mixed migration activities in Mali (since April, 2019), Niger and Libya (since June, 2018). Providing services such as case management, legal assistance, and direct assistance has shown to be very challenging due to the context and political environment around the criminalisation of migration across the continent. As part of the programme, the Migration Emergency Response Fund (MERF), managed by the Start Network, has allowed for humanitarian agencies to provide short term responses to increased flows or systemic gaps in the response across West and North Africa. The Mixed Migration Centre (MMC) has been collecting, analysing and sharing data related to protection incidents, perpetrators, demographics of people on the move, among others. In early 2020, the programme conducted the midterm review to gauge the effectiveness of protection activities overall, and to identify how traditional modalities of assistance are being adapted to the mixed migration context. The end line evaluation will build on the midterm review to assess the impact, effectiveness, and sustainability of the project. The consortium will also take advantage of this end of programme evaluation to establish whether the hypotheses and assumptions set to underpin causal linkages between inputs and activities, and, outcomes and impacts were plausible and valid as well as support the identification of best practices and lessons learnt. The results of the assessment will be particularly important not only to understand the impact of the project, but will also inform future strategic programming and project development.
PURPOSE OF THE CONSULTANCY **
The overall objective of this final evaluation of the programme is to assess to what extent the project has contributed to its overall objective and achieved its results, and to evaluate if the project’s approach (design and implementation) was the right strategy. The consultants will be required to make presentation on the findings, highlighting; programme impact, best practices, and lessons learned to the Partners.
Specifically, the final evaluation seeks to:
· Establish whether the hypotheses and assumptions (theory of change) set to underpin causal linkages between inputs-activities and outcomes-impacts were plausible and valid.
· Assess the impact, effectiveness and sustainability of the program strategies and interventions in relation to the mixed migration context and the programme strategic framework
· Documenting lessons learnt and best practices to inform future programming building on the findings of the mid-term review and the 3M internal Learning brief ; and Identify actions that may be taken to improve learning process, (what has been implemented, how can it be improved, and how can it inform future action).
To ensure that results are in alignment with the midterm review and are triangulated, a qualitative data collection and analysis technique is recommended. This will be supplemented by limited quantitative data collection and analysis. Qualitative data shall be collected through focus group discussion, workshops and key informant interviews with program’s target beneficiaries, other community members, partners and field teams, government stakeholders, and strategic partners. Additionally, the consultant will be required to review available secondary data including past quarterly reports, midterm hybrid evaluation, program log frame, and the theory of change to strengthen the data comparison across the program’s lifecycle. These methods are indicative and will be refined and finalized by the consultant in consultation with consortium coordination unit (CCU).
In a bid to strengthen gender integration into evaluation process and Mixed migration programming, Age, Gender and Diversity is expected to be taken into account throughout the evaluation process especially for data collection, analysis and recommendations.
In a bid to manage the current c
MANAGEMENT OF THE CONSULTANCY AND REPORTING **
Overall management and coordination will be carried out by the CCU. The consultants will report directly to the head of the CCU with close support from the IRC CCU rep to make sure compliance with the intended goals, and they will work in collaboration with the IRC CCU rep, CCU MEAL team, as well as other CCU member and key country level operational members. Regular consultation meetings will be arranged between the Programme technical teams and the consultant as need arises. The final report produced will contribute to the end of program learning package and a presentation by the consultant of key findings will be organized.
The Consortium Coordination Unit (CCU)
- · DRC will facilitate visa applications if needed, the consultant's travel from their duty station to the field sites, and provide accommodation for necessary field research as per an approved schedule.
- · It is expected that the Consultant will be able to conduct most desk and preparatory work from their own duty station (slight preference for presence in Tunis) while supervision of field work will be required.
- · Provide the selected consultant with necessary documents to enable a clear reporting and understanding of the programme
- · Create linkages with field staff, Implementing Partners and other stakeholders to ensure effective accomplishment of consultant research study
- · Review report and provide feedback to the consultant to ensure consistency with the programme implementation objective
- · Liaise with local implementing partners on behalf of the consultant to plan data collection
- · Provide necessary orientation and training to the consultant
- · Review and approve field approaches to be used by the consultant
- · Review the draft report and provide feedback to the consultant
- · Throughout the activities, the consultant will be supported by the CCU team based in Tunis. Coordination with the protection sector coordinators, and/or other protection actors may also be required.
- · Conduct a desk review of existing DRC , IRC and external resources to inform an analysis of the activities that are relevant to the Mixed Migration context;
- · Develop an evaluation methodology to assess the extent of programme effectiveness, sustainability and impact and present it at an induction meeting;
- · Develop an interview and data collection schedule, with support from DRC and IRC staff as necessary;
- · Train enumerators and staff on data collection tools and techniques as required;
- · Identify key stakeholders and conduct field interviews and data collection;
- · Analyse data into an initial set of findings, supporting additional data collection as identified;
- · Provide summary fact sheet highlighting key findings;
- · Make visits to data collection sites and do Focus Group Discussions (FGDs) and Key Informant Interviews (KIIs).
- · Debriefing on preliminary findings to the field team soon after data collection and completion of the report
- · Summarise the gaps identified into a single report with concrete feedback to all consortium partners as well as effectiveness on the consortium program as a whole
- · Make a summarized presentation on the findings, highlighting; programme impact, best practices, and lessons learned.
- · Inception report with desk review;
- · Copy of methodology and tools;
- · Transcripts of data collection;
- · Final report
TIMELINE AND PAYMENT
The consultant(s) will be expected to work full time over the course of 2 months, starting late December 2020 to February 2021. While the exact dates and number of working hours will be flexible and adapted to operational requirements, and finalized in the application process, a suggested breakdown of the work schedule is as follows:
- 20% payment at the signature of the contract
- · On boarding and work plan: 3 days
- 20% payment at the submission of the inception report
- · Desk review: 8 days
- · Developing assessment methodology and tools: 10 days **
- 3. 60% at the submission of the final report**
- · Data collection: 13 days
- · Data analysis, and report drafting: 10 days
- · Report revision and finalization (post CCU review): 6 days
Number of working days: 50.
- · Estimated start date of consultancy: December 10th, 2020.
- · Estimated date of completion: February 26th 2021.
QUALIFICATIONS AND EXPERIENCE
- · University degree, Master’s preferred, in a relevant major subject area, such as human rights law, refugee law, humanitarian affairs, migration, international relations and/or international development
- · Fluency in written and spoken English, with Arabic and/or French being a strong added value
- · Demonstrated experience and ability in conducting complex protection related research and producing reports under tight deadlines (work samples to be provided)
ASSESSMENT AND AWARD OF CONSULTANCY
DRC will evaluate the proposals and award the assignment based on technical (70%) and financial (30%) feasibility. DRC reserves the right to accept or reject any proposal received without giving reasons and is not bound to accept the lowest or the highest bidder.
Only those shortlisted will be contacted for an interview with the panel to ensure their understanding of the consultancy services.
For the award of this project, DRC has established evaluation criteria which govern the selection of offers received. Evaluation is made on a technical and financial basis. The percentage assigned to each component is determined in advance as follows:
THE TECHNICAL OFFER
The technical offer will be evaluated using the following criteria, and points will be allocated in the scale for each of the criteria stipulated below, whereas the weighting is as follows:
- · 27% Understanding of the ToRs. The consultant is required to give an understanding of the broad objectives of the evaluation, understanding of the bigger problem that occasioned the request for proposal and the evaluation context.
- · 35% Appropriateness of the evaluation methodology
- · 12% Consultancy profile (firms/individual) including past performance records of similar evaluations
- · 14% Detailed CVs of team members proposed to conduct the evaluation
- · 12% Written sample
THE FINANCIAL OFFER:
The total cost of the financial offer should be mentioned in the DRC Bid Form (Annex A) in USD, while the breakdown of the budget should be attached separately.