Grants and Funding Officer
Oxfam GB , Addis Abeba, Ethiopia
Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.
Oxfam GB is a member of the international confederation
The funding team leads and supports the country programme in new business development and existing donor contract management through planning, coordinating, securing and managing restricted income
This is an exciting role within the Funding Team of Oxfam in Ethiopia. The prime responsibilities of this position are to support funding and consequentially programme teams in ensuring compliant, timely and high-quality donor reporting and grant management and knowledge management.
The Grants and Funding officer will play a critical role in implementing Oxfam’s country funding strategy by developing quality donor reports, grants management and proposal development and ensuring knowledge management and learning and supporting new business development opportunities. The post has a fair amount of autonomy in terms of planning and time management but must actively engage with and be responsible for meeting Oxfam and donor requirements, thereby working closely with the wider organization.
Donor Reporting and Contract Management
- · Supporting the program team to produce timely and high-quality donors reports by providing adequate guidance, improving report quality and ensuring narrative/financial reporting consistency; ensuring timely submission of high-quality donor reports in coordination with programme and finance staff. As needed, take responsibility for initial narrative report drafting.
- · Liaise with relevant program and operational (e.g. Finance, Logistics) teams to ensure timely, efficient, and high-quality contract management.
- · Providing advice to programme teams in Addis, field project sites, and to partners in complying fully with the terms and conditions of donor contracts.
- · Monitoring programs implementation and analyzing consequences on contract management (NCE, amendment, exchange of letters).
- · Supporting the Program Teams (Addis and field based) on day to day request related to donors and contract management.
- · Preparing, updating and circulating monthly donor reporting schedules.
- · Support grant opening, review, and closing meetings, including attendance at meetings when required.
- · Travel to the field sites as needed to support program monitoring/contract management.
- · Maintaining Oxfam Donor Contract Management System by creating contracts codes, ensuring proper allocations regarding program/projects as well as updating proposal/project status and income management.
New Business Development
- · Coordinate with staff from other Oxfam in Ethiopia functions (technical sectors, finance, field staff) to compile relevant information and documents to support proposal development and assist the grants coordinator and the funding and grants manager in proposal development.
Knowledge Management and Program Learning
- · Build trainings and tools that match/combine with learning and clarify good/bad practice regarding donor reporting for easy use and replication in other contexts.
- · Maintaining and updating information on Oxfam’s web-based donor contract management system (CRIMSON), O drive and hard files for the Funding Department – ensuring knowledge management
- · Required to adhere to Oxfam’s principles and as well as the promotion of
- · Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
- skills, experience and knowledge
- · Familiarity with major donor rules and regulations, through at least two years of institutional grants management experience in INGOs.
- · Minimum Bachelor’s degree in relevant field from a recognized university.
- · Excellent analytical and problem-solving capacities – ability to identify issues with contractual implications, ensure consistent donor reporting and support teams in providing appropriate analyses of activities.
- · High adaptability – ability to work with large range of actors including institutional donors and partners and to develop understanding of various contexts.
- · Advanced interpersonal skills and good pedagogy – ability to support staffs in ensuring compliance with donor requirements; carry out staff/partners training and to ensure high communication sharing/gathering on project implementation.
- · Proven excellent writing skills – experience/training in reports writing.
- · Good proficiency in Microsoft Office – significant experience with Word, Excel, PowerPoint, etc.
- · Accountable and transparent
- · Rigorous and attention to details
- · Committed to Oxfam values and aims
- · Autonomous and able to take initiative and manage own time
- · Good knowledge/understanding of humanitarian and development programs.
- · Good knowledge of institutional donor environment and main donor guidelines (such as ECHO, EC, OFDA, GAC, UN agencies, Foundations, etc.)
- · Creative in identifying adequate solutions to varied issues
- · Tact and Diplomacy
- · Flexibility to travel frequently in Ethiopia
- · Flexibility to adapt the workload which is deadline driven
- · Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
- · Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
- · Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible
- · Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
- · Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
- · Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences