Grants Management Coordinator

Danish Refugee Council, Bogota, Colombia
Danish Refugee Council logo
Job Summary

Job Description

Grants Management Coordinator (national contract)

Danish Refugee Council/Danish Demining Group (DRC/DDG) is one of the world’s leading humanitarian NGOs, working in more than 40 countries to provide adequate assistance with a rights-based approach to refugees, asylum seekers, internally displaced persons, returnees and migrants. DRC/DDG is currently looking for a highly qualified Spanish and English-speaking Grants Management Coordinator for his country office in Colombia. This is an opportunity for an experienced professional to support DRC’s emergency response to the mixed migration flows in Colombia from Venezuela and DDG Mine Action program.

About the job

DRC/DDG has been present in Colombia since 2011, focused on capacity-building, setting up of mine action programming and providing support to conflict-affected populations in the south of the country. The onset of large mixed migration flows into Colombia due to the Venezuela crisis requires a major integrated humanitarian response to meet the urgent needs of refugees, asylum seekers, migrants, Colombian returnees, and host communities.

Based on the conclusions of several emergency needs assessments, DRC initiated an emergency response in the Caribbean coastal areas of Colombia (Riohacha and Barranquilla) and along the eastern border between Colombia and Venezuela (Cucuta and Arauca). DRC´s integrated humanitarian response will be based primarily on protection activities, with components of Shelter, WASH, multi-purpose cash assistance, NFIs, and livelihood interventions. DRC/DDG aims to play an important role in humanitarian coordination in support of UNHCR and IOM as coordination lead agencies of GIFMM (Grupo Interagencial de Flujos Migratios Mixtos).

The Grants Management Coordinator is overall responsible for grants management within the country team. This includes facilitating and supporting the development of high quality funding proposals, in compliance with donor and internal DRC rules and regulations, responsible for donor reporting, information management and grants management capacity-building efforts.

The position is also responsible for providing regular support and guidance to project cycle management and program strategy; advising and supporting field teams to ensure the successful implementation of all activities. The most important role for this position is to contribute in developing country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

Main responsibilities

Grant Management & Reporting

• Oversee and refine grants and contract management systems and processes;

• Update, streamline, and disseminate grants management tools and resources;

• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance

• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding

• Organize and facilitate grant opening, review, and closing meetings

• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions

• Maintain and update DRC’s online Grants Management System (GMS) platforms


• Support the Programme Managers to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes

• Conduct regular donor mapping exercises and support Country Director and Programme managers in identifying new funding opportunities in line with the country programme’s strategy


• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes

• Liaise with relevant government agencies

• Serve as the primary focal point for donors and partners on all grants related issues

About you

Experience and technical competencies:

· 3-5 years of relevant experience in grant management/coordination, programme development, fundraising in humanitarian settings with INGOs;

· Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UNHCR, BPRM, OFDA, SIDA, ECHO, GAC, private foundations;

· Knowledge of donor rules and regulations

· Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment

· Excellent communication, coordination, influencing and interpersonal skills

· Demonstrate ability in thinking creatively and practically to improve the quality of projects

· Fluent in written and spoken Spanish and English;

· Ability to lead and work within a multi-cultural/diverse team;

· Commitment to Humanitarian principles and DRC values;


  • University Degree in Social Sciences, International Development or other relevant field.

In this position, you are expected to demonstrate DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with DRC’s vision and values.