Grants Senior Officer

UNOPS , Switzerland
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Job Summary

Job Description

Launched in September 2010, the Scaling Up Nutrition (SUN) Movement catalyses collective action towards ending malnutrition in all its forms. Led by 60 SUN Countries and four Indian States, the SUN Movement is an unprecedented effort to bring together stakeholders – governments, national and international civil society organizations, businesses, the UN system, researchers and scientists across different sectors – to create an enabling environment to improve nutrition.

SUN countries and all stakeholders in the Movement are committed to scaling up nutrition, by strengthening four strategic processes at country-level as set out in the SUN Movement Strategy and Roadmap 2016-2020:

  • Expanding and sustaining an enabling political environment;

  • Prioritising effective actions that contribute to good nutrition;

  • Implementing actions aligned with national common results frameworks;

  • Effectively using and significantly increasing, financial resources for nutrition.

The SUN Movement Secretariat was established in 2012 as a small coordinating mechanism to support SUN countries, helping them connect with each other for support and advice, and ensuring coordinated and coherent support from actors in a series of networks. The Secretariat also maintains momentum across the SUN Movement, catalyzing interest and action in new or problematic nutrition issues. Finally, the Secretariat tracks and communicates the progress made by each SUN country, and the Movement as a whole.

The Scaling Up Nutrition Movement Pooled Fund (The Pooled Fund) is being used as a source of last resort funding for catalytic and innovative projects to support Multi-Sector/Stakeholder Platforms in SUN Countries to increase the effectiveness and impact of national efforts to end malnutrition in all its forms. Pooled Fund grants will promote engagement of additional relevant actors in the implementation, monitoring, and evaluation of multi-sectoral and multi-stakeholder national plans for nutrition, at national and sub-national level. The Pooled Fund concept was developed in 2017 with the aim to strengthen the capacity of non-governmental systems in SUN Countries. It takes into consideration the lessons-learned from the 2012-2015 Multi-Partner Trust Fund (MPTF) Evaluation, its Management Response, and the SUN Movement Strategy and Roadmap (2016-2020). The Pooled Fund is coherent with the SUN Movement stewardship arrangements and processes at national and global levels. The Pooled Fund is administered by the United Nations Office for Project Services (UNOPS).

Under the overall guidance Portfolio Manager and direct supervision of Grants Officer, the incumbent will be responsible for preparing call for proposals for the SUN Movement Pooled Fund, drafting and tracking Grant Agreements, financial tracking and lead on the development of the annual and interim narrative and financial reports for donors.


The specific responsibilities of the Grants Senior Officer include

  • Act as the main focal point in drafting of the Call for Proposals (CFP) process in coordination with the Grants Officer and Pooled Fund Coordinator;

  • Administer the CFPs process in line with UNOPS policies and procedures; this includes dissemination and collection of CFPs, preparation for review by grant selection committee, preparation of evaluation reports and the submission to relevant authority for awards;

  • Take responsponsibility for coordinating and facilitating the work of the grant selection committee;

  • Draft and monitor Grant Agreements in accordance to UNOPS policies and procedures;

  • Manage day-to-day administration of the grant management activities, tracks and review grant reports, processes grantee registrations, payments and access grantee capacity;

  • Perform review, analysis and reconciliation of accounts, investigate discrepancies and initiating timely corrective actions; in consultation with project management team implement effective risk management actions as per risk-established risklog for the overall and country-specific Pooled Fund project;

  • In consultation with the project, undertake finance related action for timely disbursements of funds to Grantees and other recipients of funds for the Pooled Fund project.

  • Provides regular insight and updates the Pooled Fund Grant Guidelines in coordination with Pooled Fund Coordinator.

  • Maintain grantee’s financial management system, controlling budget line expenditures and encumbrances, including record keeping to reflect all transactions related to grant activities in proper categories in accordance with the established guideline and financial rules and regulation;

  • Draft annual and interim narrative financial reports for Pooled Fund donors as required in project agreement documents and with inputs from the M&E Specialist and Pooled Fund Coordinator.

  • Undertake financial spot checks and review technical and financial report from grantees to ensure that all Grantees execute their contractual responsibilities.

  • Perform other related duties as may be assigned by the supervisor.