HR and Administration Officer
CanDo International, Albania
We are looking for a capable and committed individual who shares our values to join our diverse, collaborative and committed team and contribute to our life-saving work. Reporting to our Finance and Operations Lead, you will be will provide a wide range of HR, administration and organisational support to ensure the smooth running of these aspects CanDo’s operations.
We offer great flexibility in working arrangements. We work remotely, so you can work with us from anywhere with good wifi signal and within a 4 hour time zone of GMT. You can organise your working hours to suit you and your other commitments as long as you are available for virtual meetings and are able to travel from time to time for face to face meetings.
Overall purpose of the role:
Support the Finance & Operations Lead in the administration of all HR functions to deliver an efficient, effective service to staff and Managers in line with best practice,
Implement HR best practices to ensure Optimism, Courage, Connectedness, Pioneering and Openness are the driving forces of CanDo’s working culture.
Human Resources (HR):
Coordinate payroll and staff enrollment including recording and reporting on staff sickness and absence, salaries amendments,
Maintain information for payroll and other purposes, in compliance with data protection legislation,
Coordinate Staff Induction and Staff Exit process,
Be the main day-to-day HR contact for staff, providing support and, when necessary, liaising with external HR and Payroll advisers and implementing any required action in line with advice,
Assist in the development and updating of the staff handbook and ensure that all staff have access to it,
Assist in the development of a staff appraisal system and organisational salary scale,
Ensure compliance with and adherence to CanDo’s policies, taking steps, in consultation with the Finance & Operations Lead, to ensure best practice is maintained,
Coordinate all staff training, including booking, logging and obtaining feedback in order to monitor the provision and its effectiveness,
Maintain all information on staff by producing reports, as required, on starters, leavers, salary changes, staff training and other relevant information,
Work closely with Leads to prepare and update job descriptions,
Administering the recruitment process, including advertising vacancies and organising interviews, issuing offers of employment and employment contracts as required and organising appropriate induction,
Administ the pre-employment process and carry out on-going checks, including references,
Work with the Finance & Operations Lead and other Leads to ensure proper and appropriate communications to staff,
Administering the Workplace Pension Scheme,
Undertaking research into HR practices and legislation as required.
Support the Finance & Operations Lead to develop and implement policies, guidelines structures and systems to deliver and monitor a culture of excellent throughout the organization in full compliance with legal requirements,
Handle matters of a confidential nature internally and externally,
Review Partners’ HR Policies and assist in their capacity building.
This job description is not necessarily an exhaustive list of tasks but is intended to reflect a range of duties the post-holder will perform.
Skills and Experience
Undergraduate degree in HR, Business Administration, or related field,
Strong Knowledge and proven experience of HR functions (payroll & benefits, recruitment, training & development etc.) and administration,
Good knowledge of UK Labour Law and disciplinary procedures,
Strong IT and HR systems competencies,
Outstanding organisational and time-management abilities,
Excellent communication and interpersonal skills,
Problem-solving and decision-making aptitude,
Strong ethics and reliability,
Appreciates team work,
Flexibility, enthusiasm and ability to share knowledge and experience,
Ability to stay calm in difficult situations,
Respect the importance of confidentiality.
HR Credentials (CIPD, PHR qualification)
Experience of a remote working environment
Experience in or understanding of the humanitarian and development sector
What we offer
- The post is: Part-time 3 days a week with possibility to turn to Full-Time, permanent contract
- Gross Salary: £1,300 - 1,500 p.m.
- The opportunity to work in a high-energy, fast-paced and entrepreneurial organisation as part of a diverse, collaborative and committed team,
- A flexible, remote working environment where individuals’ opinions and concerns are valued,
- Permanent contract
- Learning and Development opportunities
Start date: As soon as possible
Location: Remote working within four hours of GMT
Reporting to: Finance & Operations Lead