HR and Finance Assistant

Save the Children , Diyala, Iraq
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Job Summary

Job Description

Responsible for implementation of HR policies and procedures in SCI's Jalawla sub-office in close coordination with finance and logistics teams and with the HR team at the Country Office. HR functions include: recruitment processes, staff orientation and induction, payroll functions, grievance processes, document management, administrative issues of Guesthouse and office, processing of governorate level permissions and requests, lead social security and tax compliance, etc.
Also is responsible to assist the finance coordinator for cash management, handling incoming and outgoing financial transaction. This includes keeping approved documentation (Receipts, Bank transactions, Vouchers, etc...), recording transactions according to SCI guidelines, Assist in producing monthly reports and handling petty cash in each location.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Reports to: Field Manager & Finance Coordinator
Staff reporting to this post: None.


  • * Be thoroughly familiar with SCI HR policies and procedures in Iraq
  • * Ensure that SCI HR policies and procedures in Iraq are implemented in such a way as to protect the rights of both staff and the organization while equally ensuring that both staff and the organization meet their responsibilities.
  • * With Hiring Managers, finalize Job Descriptions and Personnel Requisition Forms for SAD office, ensuring that they are consistent with SCI global and country-specific guidelines and mandate.
  • * Guide recruitment processes in Diyala, including developing and placing vacancy announcements, receiving and grading applications and arranging and participating in interviews.
  • * Ensure that candidate selection processes are in accordance with SCI's policies and procedures for Iraq with a focus on transparency, fairness and recruitment on the basis of merit.
  • * Maintain accurate, updated and confidential personnel and recruitment files and trackers (leave trackers, training tracker, etc).
  • * Prepare all new and revised staff contracts, offer letters, salary worksheets and personal declarations and advise the hiring managers on proposed salary scales for each position.
  • * Lead new staff induction processes ensuring that all new staff are introduced to Save the Children's policies and procedures and that they are re-oriented on a periodic basis.
  • * Work closely with the supervisors to implement annual, mid-year and probationary performance review processes.
  • * Ensure that all staff departing Save the Children complete a full and documented handover and that exit interviews are conducted.
  • * Prepare service and consultancy contracts for suppliers, service providers and consultants based on appropriate procurement methods and bid analyses.
  • * Administration of Guesthouse and Office, including processing contracts and payments, procurement of supplies, maintenance and cleaning, inventory of the GH, etc.
  • * Liaise with governorate-level and local-level authorities to obtain necessary permissions to keep Diyala office functional and according to the law.
  • * Lead the process of social security and tax compliance,
  • * Maintain confidentiality of all HR decisions, issues and records.
  • * As requested, participate in meetings representing HR.
  • * Assist in other HR or Admin-related as requested by line manager.
  • * Assist the finance coordinator in bills, invoices, payment vouchers, cash advances, petty cash payment, daily cash count, bank reconciliations , maintain finance documents and other financial tasks as per request from finance coordinator.

BEHAVIOURS (Values in Practice)

  • * holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • * holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.


  • * sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • * widely shares their personal vision for Save the Children, engages and motivates others
  • * future orientated, thinks strategically and on a global scale.


  • * builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • * values diversity, sees it as a source of competitive strength
  • * approachable, good listener, easy to talk to.


  • * develops and encourages new and innovative solutions
  • * willing to take disciplined risks.


  • * honest, encourages openness and transparency; demonstrates highest levels of integrity


  • * College graduates/studies related to Accounting or any other similar.
  • * Recommended 1+ years of relevant work experience.
  • * Good sense of responsibility.
  • * Excellent organizational & communications skills.
  • * Good in spoken and written English
  • * Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.
  • * Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
  • Commitment to and understanding of Save the Children's aims, values and principles including rights-based approaches


  • * Excellent organizational & communications skills.
  • * Good in spoken and written English
  • * Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • * No child dies from preventable causes before their 5th birthday
  • * All children learn from a quality basic education and that,
  • * Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse