INTERNSHIP: Grants, Contracts and Procurement Summer Intern

Pathfinder International, Washington, United States
Pathfinder International logo
Job Summary

Job Description

Pathfinder Overview
Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

INTERNSHIP: Grants, Contracts and Procurement Summer Intern

Washington D.C. OR Watertown, MA

Provides a range of administrative support services to promote efficient delivery of services for the functional area staff. Maintains high standards of professionalism, efficiency, personal communication, discretion and independent judgment in coordination and scheduling activities, filing, document preparation, and functional area activities.

Key Tasks associated with Internship:
* Maintain/update business unit Sharepoint site
* Assist in drafting and circulation of internal clearances (awards and modifications)
* Run eligibility screenings on CSI Watchdog
* Draft award summaries
* Coordinate global activities for Trafficking in Persons week (July)
* Collect annual trafficking certification statements from all subs > $500k
* Research and monitor all major donor updates
* Provide administrative support to team (visas, travel, expense reports, ad hoc requests)
* Participate in annual US based subaward single audit for US subs (reviewed every July)
* Participate in procurement evaluation committees
* Assist in training logistics
* Update vendor database
* Issue Task Orders under existing Indefinite Quantity Contracts
* Proofing/Editing training presentations, communications, etc.

Minimal Requirements

Minimally Required Job-Specific Competencies:
* Organization, Planning, Coordination and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
* Writing and Editing: Ability to compose and edit correspondence, reports and general documentation.
* Filling and Records Maintenance: Ability to file and maintain records.

Minimally Required Organizational Competencies:
Software Applications: Advanced knowledge of Microsoft products, including MS Word, PowerPoint, Excel, Access, Outlook, Sharepoint. Advanced knowledge of functional area specific software.
Project Management Planning and Management: Ability to plan and manage cross-functional initiatives.
Analysis and Sound Judgement: Foundational analytical and trouble shooting skills. Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
Languages: Proven ability to write and speak in English
Communication: Advanced oral and written communication skills using different forms of media. Ability to interact professionally with culturally and linguistically diverse staff and clients.
Sexual and Reproductive Health and Rights: Foundational knowledge of family planning and reproductive health principles, practices and services, including program strategies and indicators. Foundational knowledge of assigned business unit's function and deliverables supporting sexual and reproductive health and rights.
Passion for Sexual and Reproductive Health Services: Demonstrated commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices
Influencing and Customer Service Skills: Ability to influence using diplomacy skills with key stakeholders. Proven customer service skills.
Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
Matrix Management: Ability to thrive in a matrixed organization.
Confidentiality: Proven ability to maintain confidentiality on work-related matters.

Required Education, Training and Experience:
* Bachelor’s degree in progress, or a combination of education and work experience that yields the required competencies
Prefer: Experience in non-profit organizations
Prefer: Demonstrated interest in international development
Prefer: French Language Skills

Other Information:
* Uses cellular and desk phone; laptop or desktop computer
* Internship will start May 28th and run through August 23rd, 2019.
* This position can be based in either Watertown, MA, or Washington, DC.
* Please note this is an unpaid internship

Pathfinder International is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. Pathfinder International does not charge candidates Recruitment or Application fees for any position, to which they may apply globally.