Programme Finance Manager, Malawi

VSO , Lilongwe City, Malawi
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Job Summary

Job Description

Manage the Finance process to achieve:

  •  Strong internal control environment
  •  Efficient reporting and projections to enable robust planning
  •  Excellent grant management and donor reporting
  •  Partner management including diplomacy, assessments, controls and capacity building

Financial Management

  • Support the Chief of Party in effectively managing the finances (including budgets) of the Country Office, ensuring accuracy and respect of the group deadlines.
  •  Formulate financial strategic direction and support the Chief of Party to assess implications of financial issues in the short and long term.
  •  Ensure the global finance policies have been adopted locally, made context-relevant and in line with Donor requirements. Issue and monitor more specific and detailed programme specific guidelines; in line with global finance policies.

Budget & Forecasting

  •  Run a robust planning process that involves all stakeholders resulting in an annual phased (monthly) budgets and monitor partner budgets on a quarterly basis (re-budget / forecast)

Grant Management

  •  Work with the technical teams in designing budgets and reporting forms that reflect project goals;
  •  Be fully conversant with all new project financial requirements of the donors. Responsible for communicating these requirements to project staff and partners and providing reporting timetables;
  •  Prepare sub-grant agreements and vendor contracts between VSO and partners;
  •  Budget preparation and monitoring, and record-keeping as required. If poor practices or serious issues are identified, such concerns are raised to the Finance Manager/Senior Project Manager for further discussion with Senior Management Team