Project Manager

UNOPS, Bamako, Mali
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Job Summary

Job Description

Background Information - Job-specific

Mopti airport, due to its strategic geographical position, plays a central role in the implementation of humanitarian, development and security activities in the area. However, with land transport in the center of the country becomes increasingly difficult because of the distance and growing insecurity of the area.

Funded by the European Union through its Instrument Contributing to Stability and Peace (IcSP), this project aims at strengthening the safety and security of Mopti airport through the improvement of airport infrastructures. In addition, the project will also enhance airport security and safety management capabilities and ensure the sustainability of the investment through improved management and maintenance of the delivered infrastructures.

The Project Manager will be responsible for the day-to-day operations of the project(s) and will provide services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals.

Functional Responsibilities

The project manager is responsible to read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure project’s products are capable of meeting the business cases for both UNOPS and the partner. Success of the Project and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities. The project manager at this level would likely be expected to manage one or more complex and risky projects. The project(s) would rely on a number of external suppliers for its successful delivery and would be working with firm deadlines. The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:

Stakeholder Management

Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), partner and key stakeholders

Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

Advise the partners on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

Manage the information flows between the Project Board, the Hub Director and the project.

Delivery and Performance

Develop and maintain project plans

Implement approved project plans (including the establishment of milestones) within tolerances set by the project board

Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle

Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

Liaise with any external suppliers or account managers

Authorize Work Packages

Advise the Project Board and Hub Management of any deviations from the plan

Identify and manage risks so that maximum benefit to partners and stakeholders is achieved

Manage and review product quality and ensure products are accepted

Monitor and evaluate performance of service providers

Identify and report potential business opportunities for UNOPS to supervisor

Identify and report threats to UNOPS internal business case to supervisor

Procedures

Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

Prepare the following reports:

  1. Highlight Reports
  2. End Stage Reports
  3. Operational Closure Checklist
  4. End Project Report
  5. Handover ReportMaintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12

Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR)

Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

Understand the unique structures of the UN and budget appropriately for personnel

Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Monitor the compliance with the Human Rights Due Diligence Policy (HRDPD) and ensure that the mechanism put in place for the project implementation takes into account the requirements of the aforementioned policy.

Knowledge Management

Participate in the relevant Communities of Practice

Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.

Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Complete lessons learned as per reporting format

Incorporate lessons learned from others as per planning format

Personnel Management

Lead and motivate the project management team

Ensure that behavioural expectations of team members are established

Ensure that performance reviews are conducted

Identify outstanding staff and bring them to the attention of the Hub Director

Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

Select, recruit and train team as required by project plans

Perform the Team Manager role, unless appointed to another person(s)

Perform Project Support role, unless appointed to another person or corporate/programme function

Ensure safety and security for all personnel and comply with UNDSS standards

Monitoring and Progress Controls

Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case. Contribute to the overall business targets and needs.

Education/Experience/Language requirements

Education
Advance University degree (BAC+5) in Civil Engineering, or Architecture, or Project Management, or Business Administration or relevant discipline is required.

A Bachelor’s degree with a combination of 2 additional years of relevant professional experience in Civil Engineering, or Architecture, or Project Management, or Business Administration or other relevant discipline may be accepted in lieu of advance university degree.
A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
Certification
PRINCE2 Foundation Certification - Advantage
PRINCE2 Practitioner Certification - Added advantage

Expérience

Seven years (or more based on academic credentials) of progressive experience in project development and management is required

At least two (2) years of experience in team management ( supervisory role ) is required

Experience in monitoring and/or reporting and/or coordination in either public or private sector organizations is a strong advantage

Experience in infrastructure and construction projects is required

Previous experience in security and/or airport infrastructure is a strong advantage.

Experience working with military/armed forces is an advantage

Previous experience in Africa is required

Previous experience in post conflict settings or in security-ridden locations is preferred but not required.

Evidence of implementing complex programmes/projects will be an asset.

Language

Fluency in oral and written French is required
Fluency in English will be an advantage.

Contract type, level and duration

  1. Contract type: International ICA
  2. Contract level : ICA 3/ICS11
  3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
    For more details about the ICA contractual modality, please follow this link:
    https://www.unops.org/english/Opportunities/job-opportunities/what-we-of... 

Source: https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=17452


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