Project Manager

Save the Children , San Salvador, El Salvador
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Job Summary

Job Description

This position is responsible for leading the implementation of the three year project “La nostra scuola: inclusiva equa e di qualità per tutte e tutti”. The project is co-financed by the Italian Ministry of Foreign Affairs, and is implemented by Save the Children Italy in partnership with Save the Children El Salvador.

This position ensures quality project management, operational planning, financial and grants management, documentation, staff management, and representation of the project in line with donor and internal Save the Children standards and procedures. The Project Manager will ensure that program interventions, are strategic in terms of SCI overall strategies and effective in meeting project goals and objectives. The PM will be responsible for ensuring that all program resources are engaged in a timely manner and that implementation moves forward according to plans.


Project Management

 Oversees the implementation, monitoring and evaluation of the Italian Ministry of Foreign Affairs funded project, ensuring management in accordance with Save the Children International program criteria and standards.

 Effective monitoring of financial and activities progress of the project, identification and design of potential project adjustments differing from the grant agreements (in coordination and to be approved by SC Italy and Country Director, and in consultation with the donor agency).

Ensures effective oversight of partner organizations with specific focus on their work plan, activities implementation and the capacity building support.

Ensures proper coordination with ASPHI for what concerns project related matters (ASPHI project contribution; ASPHI project activities planning, ASPHI’s mission planning, facilitation and oversight).

Provides oversight and technical leadership in designing strategies, supporting the project implementation, and facilitating technical dialogue with PDQ in country and TSPQ in SC Italy.· In close coordination with SC Italy grant Unit, ensures project implementation and management comply with donor regulation.

Operations Planning

 Provides overall leadership and management in creating short and long-range operational plans, which will lead to successful project implementation.

 Ensures that project staff effectively plans and delivers activities according to overall project implementation plan. This will include detailed annual activity and budget management, quarterly work and budget and procurement projections, which will be accompanied by appropriate cash flow needs analysis.

 Ensures compliance with SCs Child Safeguarding Policy, as well as Accountability and Child Participation practices throughout the projects’ activities.

Financial and Grant Management

 Responsible for the budget of the project. The detailed annual budget and corresponding project plan will be tracked as per Save the Children accounting systems and in accordance with grant agreement stipulations.

Ensures that project accounting and financial systems are in place for the effective control of assets, funds, commodities, equipment and property.

Ensures that all donor’s accepted procurement procedures are in place and are strictly adhered to.

Ensures that local partner organizations comply with SCI partnership guidance and donor regulation.

Project Documentation and reporting

 Responsible for the completion of timely reports to SC Italy and to donor (as per agreement and per donor’requests; in italian))

 Documents and shares best practices and lessons learned and more broadly assist with research design, implementation, evaluation and dissemination of best practices internally and externally.

 Supervises M&E and helps creating project reporting systems with the overall goals to: (i) track critical project elements and activities and allows timely adjustments before they reach a critical stage and (ii) report outcomes and impacts to donors and Save the Children.

Coordinates, through Save the Children Italia and in cooperation with ASPHI, the delivery of project activities to be implemented by the partner organization

Staff Management and Development

Manages the Project team: defines expectations, provides leadership and technical support needed, and evaluates direct reports regularly.

 Ensures that all staff understand and are able to perform their roles in line with the project and SCI structures.

 Ensures the recruitment, training, and promotion of staff as appropriate and ensures availability of appropriate professional development opportunities for staff.

 Incorporates staff development strategies and Performance Management Systems into team building process.

Manages the performance of all staff project team through effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations; and coaching, mentoring and other developmental opportunities.


 Establishes and maintains good relations with the donor representative in the country

Coordinates and liaises with the local government when needed and represents the project and SC with NGOs, and other agencies involved in the relevant sector.

 Represents the project in policy and technical fora in Bosnia and shares best practices and learning.

 Ad hoc support to engagement to various SC Italy donors in country