Request for Proposals for Survey Data Collection

iMMAP, Aleppo, Syria
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Job Summary

Job Description

iMMAP is an international non-for-profit organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

Background The food security analysis unit - FSAU at iMMAP undertakes regular food security surveys, food price monitoring activities, value chain assessment, rapid assessments, and facility mapping services in Syria (at both Northwest and Northeast regions) to inform the humanitarian partners with updated food security information.

Scope of Services
This scope of work is intended to provide an outline of services required by iMMAP from a service provider who will provide regular data collection pertaining to the area of responsibility and deliverables specified. The service provider will make every reasonable effort to ensure veracity of information, while at the same time observing adequate duty of care to its staff in Syria.

Project Goal: To provide personnel, expertise and equipment to fulfil data collection needs in Syria on behalf of iMMAP’s data collection projects, which aims to fill information gaps and strengthen capacity for the donor’s decision-making process.

The result of this RFP process will be a framework agreement valid for one year and multiple assignments based on iMMAP needs, each specified in a separate purchase orders with services to be delivered in a specified time frame.

Deliverables

• Under the supervision of Field Operations department, the partner will conduct an estimate of several rounds of household data collection and qualitative interviews. These assessments are subject to partner approvals and may increase or decrease per iMMAP’s request. The method of data collection may change as well (i.e. to phone interviews) per the request of iMMAP based on operational constraints. The timeline for each assessment will be based on the sample size provided by iMMAP.

• Quality data input into either KoBo or excel forms for the household data collection as well as phone surveys. Enumerators will follow-up on any data issues, including with survey respondents if necessary, as requested by iMMAP’s data systems’ team. Each round of data collection might require follow up calls which are done to ensure that the data is up to iMMAP’s quality standards. These follow up calls should be done under the monitoring and supervision of iMMAP’s Field Operations department. Other information might be required for validation and quality control purposes as HH geo-coordinates.

• Additional rounds of quantitative and qualitative data collection might be required if any major issues occur in any of the previously stated deliverables that merit a revision or re-do of data collection.

• Under the Supervision of Field Operations, Food Security Analysis and Data Systems department, a mandatory induction training will be conducted for the selected partners at the beginning of the contract. An average of an 18 hours study specific training will be conducted by iMMAP and its’ partners prior to each round of data collection, and the attendance of all enumerators is necessary. Failure to attend the trainings will not allow the enumerators to proceed in field data collection and the enumerator should be dismissed from the phase.

• Below is the estimated required scope of work for 2020/2021 for field data collection in Syria

At NES region:

  • Wheat Value Chain Study (usually it contains from 50-75 KIs, and from 5-10 FGDs)
  • Barley Value Chain Study (usually it contains from 50-75 KIs, and from 5-10 FGDs)
  • Food Security & Livelihood Assessment (usually it contains between 2,000 and 2,300 Household assessment for average time of 45 minutes per HH visit).

At NW region:

  • Summer Crops Value Chain Study (usually it contains from 50-75 KIs, and from 5-10 FGDs).
  • Food Security & Livelihood Assessment. (usually it contains between 2,000 and 2,300 Household assessment for average time of 45 minutes per HH visit).

Methodology

iMMAP will develop the data collection tools which includes Key Informants, Focus Group Discussions, and household surveys and Online Data collection tools (like kobo) for each of FSAU studies and upload it on Kobo platform.

The data collection partners shall participate in testing the designed data collection tools to ensure that it is in line with local norms, culture, and context.
The data collection partner shall identify the suitable respondents for FSAU studies (based on the provided sample methodology that iMMAP develops for each project).
iMMAP will approve the respondents' list (if applicable).
The data collection partner to share the field operation plan.
The data collection partner will Conduct pilot study if needed.
Data collection partner to collect field data based on the designed data collection tools and to submit all collected data on KoBO.
iMMAP will check the received data and generate a follow-up sheet.
Data collection partner to address all follow-up questions/comments that been highlighted by iMMAP.
Data collection partner to address any following up questions that are generated by FSAU team during teh analysis phase.

ADMINISTRATIVE INFORMATION

Expected Time Period for the Framework Agreement
The performance period of the framework agreement resulting from this RFP is expected to last 12 months and is tentatively scheduled to begin shortly after signing the agreement. iMMAP reserves the right to award and fund any or all activities of this project based upon the availability of funds. The successful proposer should be prepared to begin work according to the time schedule proposed by iMMAP.

RFP Coordinator
Written questions must be directed, via email, to 

Proposer Inquiries
iMMAP will consider written proposer inquiries regarding RFP requirements or Scope of Services until the date specified in the Calendar of Events. iMMAP reserves the right to modify the RFP should a change be identified that is in the best interest of iMMAP.
To be considered, written inquiries and requests for clarification of the content of this RFP must be received via e-mail at  by 5:00 p.m. Jordan local time on the date specified in the Calendar of Events. Any and all questions directed to the RFP Coordinator will be deemed to require an official response. Official responses to each of the questions presented by the proposers will be sent via email to all proposers by the date specified in the calendar of events.
Only the iMMAP RFP Coordinator has the authority to officially respond to a proposer’s questions to be sent from on behalf of iMMAP.

Any communications from any other individuals are not binding to iMMAP.

Calendar of Events
Release RFP 20/02/2020
Proposer inquiries, 5:00 pm, Jordan time 24/02/2020
Response to proposer inquiries, 5:00 pm, Jordan time 26/02/2020
Proposal submission, 5:00 PM, Jordan Time 04/03/2020
Announce award of Successful Proposer 12/03/2020

NOTE: iMMAP reserves the right to amend and/or change this calendar of events/schedule of RFP activities as it deems necessary.

Source: https://immap.org/tenders/)


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