Senior Data Management Assistant

UNHCR, Bangkok, Thailand
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Job Summary

Job Description

Organizational Setting and Work Relationships:

The Senior Data Management Assistant will function under the direct supervision of the Information Management Officer (IMO) and is an integral member of the Data, Identity Management and Analysis Unit (DIMA) within the Bureau.

UNHCR’s vision is that by 2025, UNHCR is a trusted leader on data and information related to refugees and other affected populations, thereby enabling actions that protect, include and empower. The DIMA will provide support and coordination to country operations within the region to facilitate registration, data and information management activities, including provision of regional statistical reporting and data analysis.

The Senior Data Management Assistant will support the work of the team in relation to information management and analysis activities. S/he will be responsible for updating regional infographics and information products, liaising with information management staff in country operations to ensure the operational data portals are up to date and support the organization and delivery of information management trainings. The Senior Data Management Assistant will also support the Assistant Statistics and Data Analysis Officer with consolidation and visualization of analysis products. The position requires excellent communication skills as they will need to work closely with colleagues in the various units within the Bureau and liaise with information management colleagues in the field.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Functional Statement:

Accountability *(**key results that will be achieved)*

  • The Office has reliable and up-to-date data on persons of concern.

Responsibility *(**process and functions undertaken to achieve results)*

  • Enter data mainly related to asylum seekers, refugees and other persons of concern to UNHCR into the computer database.

  • Prepare reports and project documents by providing information, preparing tables and drafting routine correspondence and reports.

  • Assist in compilation of data and interpreting the statistics for various reports.

  • Assist in the development of forms for data collection and analysis, if requested.

  • Act as interpreter in the exchange of routine information and translate routine documents and correspondence as and when required.

  • May be required to collect GIS data, update maps and undertake field trips to project sites

  • Perform any other duty, as requested.

Authority (decisions made in executing responsibilities and to achieve results)

  • Decide on the data recorded in database.

  • Decide on appropriate resolution to incidents and escalate issues to the supervisor if incident cannot be resolved within the scope of responsibility.

Essential Minimum Qualifications & Professional Work Experience:

  • Completion of the Secondary Education with post-secondary training/certificate in Electronic Data Processing, Information Technology or related field.

  • Minimum 5 years of previous job experience relevant to the function. If the applicant holds a completed university degree (which is not required for this position), the number of years of university education may be considered equal to the same number of years of work experience in reviewing the number of years of experience required for the post, provided that the degree has been completed and is directly relevant to the position. The period of university level education shall count for no more than 50% of the required work experience and is only to be considered when comparing external candidates.

Language Requirement:

  • Fluency in English and Thai.

Desirable Qualifications & Competencies:

  • Knowledge of any other relevant UN or local language.

  • Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Competency Requirements:

Core Competencies:

  • Accountability

  • Communication

  • Organizational Awareness

  • Teamwork & Collaboration

  • Commitment to Continuous Learning

  • Client & Result Orientation

Cross-Functional Competencies:

  • Analytical Thinking

  • Technological Awareness

  • Planning and Organizing


Internal candidates: Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (IOM/49-FOM/50/2012 dated 15 June 2012). If you have questions regarding your eligibility, you may also contact the HR Unit.

An applicant who has internal status is a staff member holding an indefinite or fixed-term appointment in any duty station in the country. Former UNHCR General Service staff members, having held an indefinite or fixed-term appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation (if such criteria are not met, former staff members can still apply as external candidates).

External candidates: External candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.


A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at:

Submission of Applications:

If you wish to be considered for this vacancy, please submit your letter of motivation, signed Personal History Form by e-mail clearly stating the position title, vacancy notice number and your Last Name in the subject line to

The Personal History Form and its supplementary sheet can be downloaded from:

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.