Senior Programme Associate, G7 (Fixed Term), New Delhi

UN Children's Fund, Delhi, India
UN Children's Fund logo
Job Summary

Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up!

Click here to learn more about UNICEF:

For Every Child, AN ADVOCATE:

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

If you are a committed, creative professional and are passionate about making a lasting difference for children in the world's thereby ensuring a better future for every child, this is the chance to make a difference. Under the guidance of the Chief of Section, support in the planning of programme resources in compliance with policies and procedures. Provide operational support to develop, execute and monitor the inputs for the country programme for timely and effective programme delivery. Support in close monitoring and reporting on the fund utilization in line with the programme implementation.

Major duties and responsibilities:

1. Contribute for the planning and management of resources available with the section following the principles of Value for Money and Results Based Budgeting for effective implementation of programme and optimum utilization of funds.

  • Facilitate the preparation of Rolling Work Plans and associated budgets through results based budgeting processes.
  • Support in the preparation of fund allocation plan for the programme sector based on the resource envelope and donor conditionality and ensure timely allocation of funds.
  • Generate fund utilization reports and present analysis for the optimal utilization of resources. Ensure that expiring grants are fully utilized before expiry.
  • Process transactions in VISION in accordance with the policies and procedures.
  • Monitor open documents in VISION and take timely action to ensure proper utilization of funds and closure of documents.

2. Coordinate to prepare of partnership agreements and lead the process of HACT implementation.

  • Coordinate with Section Chief and Specialists to prepare partnership agreements as per the guidelines by ensuring proper documentation for review.
  • Ensure that funds are released to Implementing Partners (IPs) on time, follow up for timely liquidation of outstanding advances and scrutinize submissions.
  • Coordinate to prepare HACT plan, monitor assurance activities as per the HACT protocol and advice colleagues in the section for compliance. Prepare quarterly HACT reports.
  • Coordinate/conduct micro assessments and spot checks and undertake capacity building activities and other risk control measures.
  • Prepare training material and conduct exercises pertaining to HACT related processes and procedures for partners.

3. Support the Section in preparing SMART Terms of References and managing contracts.

  • Support in the preparation of the ToRs with appropriate budget and related documentation for hiring institutions and individuals necessary for effective programme delivery.
  • Co-ordinate in the preparation of supply plan and periodically update and share with S&P Section.
  • Support the Section in contracts management, timely payment to vendors and closure of contracts.

4. Support to programme monitoring and reporting of results.

  • Assist monitoring of programme activities by collating a variety of records and reports and creating a national overview.
  • Carry out sample analysis of good practices in programme management by various states that includes analysis of unit costing following the principles of value for money. Provide input at the section meetings and network meetings.
  • Carry out Follow up on recommendations emanating from field visits and programme reviews of various states and prepare action taken reports based on inputs from states.

5. Provide administrative support to the Section for effective and efficient management.

  • Support the section in organizing workshops, meetings, conferences and events in collaboration with Admin. Section/contractors.
  • Collate leave/travel plan and maintain leave records for all staff in the section.
  • Prepare the fund forecast and share with finance quarterly.
  • Assist the chief to identify appropriate funds for respective posts and provide Funding Certificates for new positions/extension of staff contracts.

6. Maintain a document repository for the sector and ensure quality of reports

  • Maintain information management system for sectoral data to monitor progress against intended results. Analyze complex data sets and information for easy understanding and present as per requirements
  • Provide oversight in terms of adherence to quality checks and deadlines for donor reports by States and Section and provide inputs for the same. Guide state offices on donor conditionality.

Source: http://www.unicef.org/about/employ/?job=529302

Decisions are to be taken based on latest policies, procedures and instructions to ensure that the sector operates at maximum efficiency ensuring value for money. Any wrong decision will impact credibility of the organization and delivery of programme results. Also to be vigilant on where and how to obtain sectoral information and how to best store and disseminate the knowledge.

For every Child, you demonstrate…

Core Values (Required)

  • Care
  • Respect
  • Integrity
  • Trust
  • Accountability

Core Competencies (Required)

  • Communication [ II ]
  • Working with People [ II ]
  • Drive for Results [ II ]

Functional Competencies (Required)

  • Analyzing [ II ]
  • Applying Technical Expertise [ II ]
  • Following instructions and Procedures [ II ]
  • Planning and Organizing [ II ]

To view our competency framework, please click here.

To qualify as a championfor every child you will have…

Requirements of the position (QUALIFICATIONS, SKILLS AND COMPETENCIES):-

Education:

  • Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization.

Experience:

  • Seven years of progressively responsible clerical or administrative work, of which at least one year was closely related to support of programme activities.

Language Requirements:

  • Fluency in English. Knowledge of the local working language of the duty station is an asset

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all national, religious, gender and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

UNICEF has recently become the first United Nations agency to be awarded the EDGE certification – the leading global standard for gender equality in the workplace. UNICEF’s commitment to EDGE reaffirms our pledge to gender equality and inclusion all UNICEF staff worldwide.

 

This certification recognizes UNICEF’s commitment to achieving significant milestones in gender equality for all its staff, including strong gender balance at all levels of the organization, pay equity, a solid framework of policies and practices, and an inclusive workplace culture.

“UNICEF’s most important asset is our staff — all of our staff. Gender diversity and equal opportunities for men and women is not only a matter of rights. It makes us more effective as an organization.” Henrietta H. Fore, UNICEF Executive Director.

We are the first United Nations agency to be awarded the EDGE certification – the leading global standard for gender equality in the workplace.

For more information on UNICEF EDGE Certification, kindly view the video here.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

  • This position is based in New Delhi (India).
  • Selected applicant will have an initial two (2) year fixed-term contract, with possibility of extension, subject to satisfactory performance.
  • Only shortlisted candidates will be notified and advance to the next stage of the selection process, which involves various assessments.
  • UNICEF does not charge a fee at any stage of the recruitment process including application, interview, meeting, traveling, processing, training etc. UNICEF is a non-smoking working environment.

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