Senior Regional Programme Officer

Save the Children, Roma, Italy
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Job Summary

Job Description


As member of the Regional Portfolio Unit, the Programme Officer contributes, under the supervision of the Head of Regional Unit, to the development, management and oversight of assigned portfolio.

In particular, the SRPO has a key role in:

  • The development of the specific geographic Portfolio;
  • Supporting donor engagement and fundraising for the region;
  • The management of the specific geographic Portfolio;

Financial management and monitoring for the specific geographic Portfolio.


Key areas ofresponsibility

  • Key accountability for the implementation of SC Italy strategy in the assigned geographic area
  • Oversight of the “end to end” project cycle
  • Carry out regular field visits in your area of responsibilities
  • Ensures the timely creation of proposals, contracts and reports in support of quality programmes delivery in the region
  • Main interface with SCI Country office
  • Develops strong knowledge of in Country context and Country Office structure and capacity; as such builds a broad range of relations at Country level
  • Contributes to the development of new practices and tools to streamline processes and improve quality and efficiency of work
  • Provides programmatic information to feed into production of content for advocacy, technical and content management teams
  • Responsible for the oversight and monitoring of the geographic area budget
  • Ensure award compliance to all internal and external (SCI) administrative processes

Portfolio programmes development

  • Ensures opportunities are appropriately channelled towards Regional and COs programme priorities;
  • Revision and appraisal of project proposals, in coordination with technical and proposal development staff as appropriate
  • Responsible for the final approval of non institutional donors’ project proposals;Responsible for the accurate information into the SC Awards Management System, in line with the Awards Management Officer guidance;

Support to donor engagement and fundraising for the region

  • In coordination with the HoRU, supports the business development and engagement with institutional and private donors;
  • Carries out analysis of funding opportunities in order to contribute to internal decision making process (Go/No-Go).

Portfolio programmes management

  • Monitoring oversight of SC Italy funded projects, monitoring progress of projects, providing input/advice to implementation teams in Country offices and raising red flags to CO SMT where appropriate
  • Provides programmatic feedbacks to project reports and coordinates revision from TSPQ staff where appropriate
  • Inputs into risk assessment process
  • Ensures general compliance with Donors requirements (no financial specific), as well as SC Italy internal and SCI standards and provides advice/support to COs
  • Liaise with the Grant Unit to ensure all relevant documentation is donor-ready (Narrative Report, Amendment Request; Work plan etc)
  • Liaises with technical team to facilitate delivery of technical support and identification of good practices and opportunities of learning within programmes in the Regional portfolio
  • Contributes to monitoring of country office KPIs, and contributes to the overall Award Management processes and systems
  • Responsible for all the administrative process linked to the creating, monitoring and close out of awards, including the creation of codes, folders and database on server of project information
  • Contribute to ensuring effective coordination with other departments (Coms, Marketing, Domestic Program) on ad hoc projects
  • Support ad hoc work on humanitarian responses, shall the need arise.
  • Leads on the administrative steps for all awards (through the AMS system, server etc)
  • In collaboration with HR and HoU carries out recruitment of project staff when needed
  •  Supports the identification of good practices and innovative approaches within the portfolio;

Financial management and monitoring:

  • Responsibility for the design, oversight and monitoring of SC Italy budget for the assigned geographic areas;
  • Support the Regional HoU in the allocation and monitoring of sources of funds for the Region;
  • Responsible for project budgets monitoring, including monitoring of budget variances and assessing amendments (main focus on private-funds)
  • Responsible for consistency check between budgets and projects planning/narrative documentation (main focus on private-funds)
  • Responsible for the substantial analysis of the financial report (over/underspent) (main focus on private-funds)
  • Support the Finance team in the final reconciliation, liaising with COs if necessary


  • Fluent in Italian and English
  • Knowledge of French and/or Spanish is an asset
  • At least 5 years of working experience in development cooperation/humanitarian aid, in a programme management related position
  • At least 2 year working experience overseas in in development cooperation/humanitarian aid sector
  •  Working experience in an HQ is an advantage;
  • Comprehensive experience in proposal development and report writing;
  • Experience in working with institutional donors and knowledge of EU/AICS or other Donor compliance;
  • Proven experience in project cycle management and budget management
  •  Strong team player
  • Able to work effectively with others towards the achievement of common objectives
  • Capacity to engage with senior international staff on development and humanitarian issues
  • egotiation skills
  • Capacity to relate to a different range of internal and external stakeholders
  • Flexible and adaptable to changing context
  • Pragmatic/solutions oriented/problem solver yet having strong analytical skills


  • Commitment to Save the Children values