Supply Chain Manager

Danish Refugee Council, Baghdad, Iraq
 Danish Refugee Council logo
Job Summary

Job Description

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

In 2003, following the start of foreign military operations in Iraq, DRC became one of the first organisations to provide humanitarian assistance in the country, and now operates in 11 governorates, including Anbar, Baghdad, Babel, Diyala, Duhok, Erbil, Karbala, Kirkuk, Najaf, Ninewa and Salah-al-Din.

About the job

  • Responsible for the effective implementation of logistics/procurement systems and functions within geographical area of responsibility with a particular focus on compliance to the Operations Handbook
  • Support logistics/procurement staff and functions in all DRC offices

Geographic scope: South Central Area Office (Baghdad, Iraq)

This role has an area focus and ensures compliance to DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to base operations.

MaiResponsibilities:

People Management

  • Lead and manage the Logistics and procurement team (including people planning, performance, well-being and development)

Procurement Co-ordination

  • Visit each procurement office to assess full compliance and implementation of Operations Handbook across all field offices
  • Review ITB (Restricted, National and International) documentation before advertising or inviting suppliers
  • Provide remote support in ITB management (TOC report, technical analysis and contract award)
  • Compile monthly reports received from field offices to provide country procurement reports to relevant managers
  • Organize procurement trainings for non-logistics staff and small-scale refresher training for procurement staff.
  • Plan and organize regular logistics training with relevant participants (logistics, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented
  • Ensure implementation of CAST/audit recommendations relating to logistics/procurement.

Fleet management

  • Ensure compliance and implementation of Operations Handbook across all field offices.
  • Provide monthly comprehensive country reports on fleet management (costs) to SMT.
  • Advise on any increase/improvement of fleet capacity in country.

Asset Management

  • Ensure compliance and implementation of Operations Handbook across all field offices.
  • Provide monthly comprehensive Area office reports on Inventory/Assets to ASMT.
  • Implement any available tools to improve the inventory management.
  • Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval.

Warehouse Management

  • Ensure compliance and implementation of Operations Handbook across all field offices.
  • Provide monthly comprehensive country report on warehouse inventory to SMT (list and stock value in hand).
  • Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval

DRC Dynamics ERP System

  • Ensure proper application of ERP supply chain processes in the region
  • Apply reports and data analytics from ERP supply chain system to improve supply chain performance

As Manager the post-holder is also responsible for the following:

  • Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
  • Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
  • Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
  • Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC

Reporting lines

  • Reporting to: Support Services Manager
  • Technical Line Supervision: Country Supply Chain Manager

About you

Required experience and competencies

  • Minimum 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management, asset management, and distribution support
  • At least 3 years' experience with people management
  • Knowledge and experience of dealing with service providers and contractors’ management
  • Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
  • Experience with standard procurement procedures and documentation.
  • Experience with construction and site project management
  • Experience with auto mechanics or electrical installations
  • Experience working in an (I)NGO
  • Full professional proficiency in Engli

Education:

  • Master's degree in e.g. Logistics and/or Supply Chain Management
  • Certification in Humanitarian Logistics Supply Chain (desired if no academic degree)
  • Driving license

Languages: (Reading and Writing)

  • Fluency in English (written and spoken);
  • Arabic language skills desirable;

In this position, you are expected to demonstrate DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with DRC’s vision and values.

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=155890&DepartmentId=19000&MediaId=5


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