Supply Manager- NIGERIA- M/F
ALIMA , Nigeria
ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.
Our CHARTER defines the VALUES and PRINCIPLES of our action:
- Putting the Patient First
- Revolutionizing humanitarian medicine
- Responsibility and freedom
- Improve the quality of our actions
- Placing trust
- Collective intelligence
CARING - INNOVATING - TOGETHER: Since its creation in 2009, ALIMA has treated more than 6 million patients, and today deploys its operations in 12 African countries. In 2018, we have developed 41 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects support national health authorities through nearly 330 health structures (including 28 hospitals and 300 health centers). We work in partnership, particularly with local NGOs, whenever possible to ensure that our patients benefit from expertise wherever it is available, whether in their own country or in the rest of the world. In addition, to improve the humanitarian response, we conduct operational and clinical research projects, particularly in the fight against malnutrition and viral hemorrhagic fevers.
ALIMA’S TEAM: More than 2000 people are currently working for ALIMA. The teams in the field, closest to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. They receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The teams in Paris and New York are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as the medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, the research organizations PACCI, INSERM, the Universities of Bordeaux and Copenhagen, the NGO Solidarités International and many others.
COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania, Senegal.
THE WORK WE DO covers: Malnutrition, Maternal and Child Health, Pediatrics, Gender-based Violence, Mental Health, Epidemics (Ebola, Lassa, Cholera, Measles, Dengue...). ALIMA develops in some countries relevant research projects in order to improve the health of the populations concerned (Ebola vaccination, simplification of the management of acute malnutrition, Covid research...).
The humanitarian crisis in Nigeria’s northeast and the Lake Chad region is one of the most severe ongoing crises in the world, now entering in its ninth year and shows no sign of abating. In 2018, at least 7.7 million people are in need of humanitarian assistance in the worst affected states of Borno, Adamawa and Yobe, while more than 1.6 million people remained internally displaced in these three states in November 2017. 86% of internally displaced persons (IDPs) do not believe that the current context allows for a safe and dignified return, and nearly 1 in 4 IDPs have expressed their intent to settle in their current place of displacement instead of returning (OCHA HRP 2018).
An estimated 440,000 children under the age of 5 are malnourished across the 3 most-affected States (HRP, February 2018), while 47% of them are in Borno State (207,521 SAM children, HPC Nutrition Figures, November 2017). Furthermore, The Nigerian Cadre Harmonisé (November 2017) states that in Borno State alone 1,575,414 individuals were facing critical food insecurity. The Maiduguri Metropolitan Center (MC) and Jere Local Government Authority (LGA) are still categorized as “in food crisis” by the IPC (Integrated Food Security Phase Classification).
In 2017, ALIMA continued to implement projects in Muna Garage in Jere LGA, where ALIMA performs general consultations for children under 5 and provides Sexual and Reproductive Health (SRH) to pregnant and lactating women (antenatal and postnatal consultations). ALIMA partners with UNFPA to manage victims of sexual and gender-based violence (SGBV). An Outpatient Therapeutic Feeding Program (OTP) is also available for children under 5 suffering from severe acute malnutrition (SAM) in the clinic, where women and caretakers are trained to screen their children for malnutrition using the MUAC tape.
In Maiduguri MC, where ALIMA is working in partnership with the University of Maiduguri Teaching Hospital (UMTH), the Inpatient Therapeutic Feeding Center (ITFC) manages children under 5 suffering from SAM with medical complications in a 30-bed capacity building.
In the same way, ALIMA has continued working in Monguno in 2017 in 5 IDP camps (GGSS, GSSS, GDSS, Kuya, and Waterboard), in local host communities (Gana Ali, Abari, Bakassi) and in the Maternal and Child Health Center (MCH). In Monguno, ALIMA was the lead agency for the nutrition sector. In the IDP camps and in the host communities, ALIMA delivers primary health care and OTP to children under 5. In the MCH, ALIMA provides sexual and reproductive care including Basic Emergency Obstetric and Newborn care. Based in Monguno, a rapid response team conducted an emergency intervention in Baga and Doro towns (Kukawa LGA) in November 2017 to provide emergency OPD, OTP and SRH in 2 sites. The emergency team also responded to cholera outbreak from August to November 2017 in Maiduguri and Monguno, joining its efforts and coordinating its actions with the State Ministry of Health and partners
In January 2018, ALIMA in partnership with Borno state government via ministry of rehabilitation, Ministry of Health and Hospital management board start the 3 years early recovery project funded by DEU and will be implemented in 4 LGA, Askira-Uba, Hawul, Ngala and Monguno focusing on strenghness of health staff capacity and rehabilitation of hospital and PHC.
ALIMA’s teams in Nigeria represents 324 National staff and 35 expatriates.
Mission Location: Nigeria, Maiduguri (Borno State)
● Direct Line Manager: Logistic Coordinator
● Technical Referent: Desk Log
● Line Manager for: Supply supervisor/ Purchaser
● Functional like with: - Logistics Managers in the project office, Medical & Finance Department
MISSION AND MAIN ACTIVITIES
● Supply Manager in collaboration of logistic Coordinator is responsible for the proper designing, planning, and implementation of the supply chain in the mission/country, ensuring the achievement of the objectives set at the mission Level.
● To Support Country Mission, in ensuring timely arrangement of different project commodities i.e. goods, drugs, and services to Support ALIMA intervention in North EAST Nigeria.
● Ensure Supply support to the mission in Coherence of ALIMA standard Procurement procedures & Donor Financial requirements.
❖ International & local Supply Management.
⮚ He/she is responsible project Procurement planning in close connection with the logistic Manager of the project office, Pharmacy manager, Medical Coordinator, and Logistics Coordinator.
⮚ He/she is responsible for maintaining procurement tracking sheets (local & international), updating and sharing with relevant departments.
⮚ He/she will ensure that Donor & ALIMA procurements requirements, procedures and guidelines are respected in all ALIMA procurements.
⮚ He/she will follow up international supply during all the process, before arrival or in customs, being responsible for preparing and providing all necessary documents (customs clearance, transits etc…) on time.
⮚ He/she is responsible for execution of procurement of local supply process through coordination office, to be timely purchased and delivered to the project office on time.
⮚ Ensure that Local purchase of supply is done as per ALIMA Procurement guideline, specifically ensuring the quality of goods/supplies and best value for money.
⮚ Market intelligence with due diligence to ensures that ALIMA is paying according to prevailing market prices.
⮚ He/she is responsible to critically review the prices to have effective cost control in the procurement of supplies/goods and equipment for the project.
⮚ He/she is responsible holding an Open market competition to select suppliers and sign a framework agreement for different recurring supplies.
⮚ Maintained an updated Supplier Database at the mission level, with all relevant information including their contacts details and market of supplies and shared supplier data Base with the appropriate departments
⮚ Monitor supplier performance to assess ability to meet quality and delivery requirements.
⮚ Maintaining price list of different project commodities at the mission level and evaluating the price on quarterly basis.
⮚ Maintains regular contacts with suppliers and regularly re-evaluate the market in order to get the best quality, prices, and service possible
⮚ Ensure that all in local Procurement, ALIMA procurement Procedural compliance is respected and adopted as per the threshold of the accumulative cost of specific supplies/goods and equipment. Checking that ALIMA procedures for national purchase, local orders, and requests for quotes are followed (if purchases are over a pre-defined amount)
⮚ Preparation of tender documents & Call of quotation for any supplies needed.
⮚ Having regular filed visit to support the field logistics & supply for implementation of ALIMA procurement guidelines/rule and regulations.
❖ Orders/Request of Supplies
⮚ Being a focal person of supply at the mission level, processing all request in close coordination with Logistic Coordinator/medical Coordinator in case of technical medical equipment’s.
⮚ Work Closely with the Field Co, Logistic Managers in the field in relation to processing their request of supply/service/good.
⮚ Works in close collaboration with the Medical Coordinator and the Logistics Coordinator for the medical orders & Non-medical local & International Order.
⮚ Works in close cooperation with the finance department on forecasting of the budget required for different local medical & non-medical Supplies. Review all Payment case before submission to Finance department to ensure ALIMA financial and procurement Compliance is respected.
⮚ Coordination & communication with suppliers for placing the Orders after approval of procurement as per ALIMA validation table.
⮚ Follows up on Backlog of different orders with HQ, & sharing the updated Order follow up a sheet of international & local orders with relevant different and staff on a weekly & monthly basis.
⮚ Appraise local vendors ability through on-site visits and measurements.
⮚ Meet with suppliers to discuss performance metrics, to provide performance feedback and share with the Logistics Coordinator
⮚ Participates in any emergency activity or exploratory visit in or out of the ALIMA area of work, being prepared to intervene directly if needed and assume the management of all supply activities and staff
❖ Team Management
⮚ Defines and updates job profiles and descriptions of all supply chain related staff.
⮚ Participates in the selection, follow up and evaluation of all staff under his/her direct supervision
⮚ Trains the staff on supply chain standards & Administrative procedures of Shipment Custom clearance.
⮚ Reinforces skills of all supply chain staff
⮚ Undertakes regular evaluations of staff team under his/her direct supervision.
⮚ Promotes communication and active participation of all staff under supervision.
⮚ Foster a good communication with all department throughout the procurement process
⮚ Sharing of weekly reports for both International and Local procurements to Field Staffs.
⮚ Participates in monthly reports according to guidelines, i.e. International and local procurement updates, Procurement planning, etc. together with the Logistics coordinator.
⮚ Carries out regular market Surveys and makes them available to program staffs.
⮚ Informs the line manager of any problems that might be linked to work of supply staff.
⮚ Monthly update of all IR to departmental heads including timely feedback
EXPERIENCE AND SKILLS
● Education: Essential university or technical school diploma, desirable supply related studies
● Languages: Mission working language essential
● Experience: Essential working experience of at least two years in supply chain activities related jobs
● Desirable working experience with ALIMA or other INGOs
● Desirable working experience in developing countries
● Knowledge: Essential computer literacy (Word, Excel, and Internet)
Contract term: contract under French law, 6 months’ renewable.
Salary: depending on experience + per diem
ALIMA pays for:
● travel costs between the expatriate’s country of origin and the mission location
● accommodation costs
● medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
● evacuation of the employee