USPSC Diversity, Equity and Inclusion Team Lead

USAID , Washington, United States
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Job Summary

Job Description

SOLICITATION NUMBER: 720FDA20B00084

ISSUANCE DATE: November 11, 2020

CLOSING DATE AND TIME: July 14, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Humanitarian Business and Management Operations (HBMO), is seeking offers from qualified U.S. citizens to provide personal services as a Diversity, Equity and Inclusion (DEI) Team Lead under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:
    (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
    (b) Specific duties performed that fully detail the level and complexity of the work.
    (c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
    (d) U.S. Citizenship
    (e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERSAND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257...

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to: HBMO Recruitment Team E-Mail Address: BHA.HBMORecruitment@usaid.gov Website: www.BHAjobs.netAny questions on this solicitation may be directed to the HBMO Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

Management
• Ensure the Diversity, Equity and Inclusion (DEI) Team is fulfilling the team’s mandate to develop and implement a continuous diversity, equity, and inclusion strategy in line with and in support of USAID’s Diversity and Inclusion Strategic Plan, ultimately leading to a diverse, equitable and inclusive workplace.
• Manage the activities of the DEI Team and provide training, guidance, and support to team members as needed.
• Conduct quality assurance on team work products, ensuring that written communications and presentations are clear, concise, accurate and error-free.
• Proactively problem-solve and mitigate risks before they arise.
• Create and maintain a collaborative and effective team environment while setting the tone and example for open communication and regular coordination; a work environment conducive to mutual respect; clear expectations for performance; and clear delegations of roles, responsibilities, and authority.
• Ensure the DEI Team management and supervision structure is in place; hiring staff; developing solicitations; ensure performance evaluations, staff development plans, and training are in place for the entire team; and effectively address performance issues of DEI Team staff, as needed.
• Create a culture of civility and respect whereby both managers and employees are expected to behave professionally at all times.
• Set workload and direct assignments for DEI staff.

Representation
• Represent BHA’s DEI program to BHA senior leadership and to relevant groups across USAID in written and oral forms, including drafting of memos, oral presentations, written policies, and advocacy documents.
• Represent BHA staff’s interests and reflect the Agency’s guidance and efforts back to BHA via participation in relevant DEI groups across USAID.
• Serve as BHA’s official liaison and representative with relevant USAID groups, including relevant Employee Resource Groups (ERGs), USAID’s Office of Civil Rights and Diversity (OCRD), Executive Diversity Council, Staff Care, Employee and Labor Relations (ELR) and Action Alliance for Preventing Sexual Misconduct (AAPSM).
• Engage with public and private sector think-tanks, policy groups, and other external experts on diversity, equity and inclusion to continually identify, evolve and institutionalize learning and best practices. Work with these entities to identify opportunities for BHA leadership to engage on these topics.

Technical
• Develop a comprehensive DEI strategy, objectives, metrics and multi-pronged implementation plan for BHA that spans all offices and addresses all hiring-mechanisms and staff levels.
• Ensure BHA’s DEI strategy directly links to and supports the implementation of USAID’s Diversity and Inclusion Strategic Plan.
• Lead implementation of DEI initiatives for BHA by working with BHA and HBMO leadership and staff at all levels and across all hiring-mechanisms within the organization, including by sharing best practices, tools, training, and open conversations.
• Convene and lead a BHA Diversity, Equity and Inclusion Advisory Council (DEIAC) with representation from across all BHA offices to ensure all DEI solutions, policies, and strategies are applied corporately across BHA; to maintain a standardized communication, feedback, and information platform within BHA; and to ensure cross-Bureau engagement and input on DEI matters.
• Support BHA staff to understand and fulfill their responsibilities to adhere to USAID’s policies, laws, and executive orders that prohibit Equal Employment Opportunity (EEO) and non-EEO infringements as well as the agency’s zero tolerance for sexual misconduct, including harassment, exploitation and abuse of any kind, including coordination with USAID offices and units regarding these policies.
• In conjunction with and in support of relevant Office of Humanitarian Business Management Operations (HBMO) Human Resources and Administrative Management Services (HRAMS) Division teams, inform and/or develop and maintain key corporate strategies and policies on DEI matters including but not limited to the areas of recruitment, retention, training, performance management, and workforce planning.
• Advise leadership across BHA to ensure that DEI principles, policies and strategies are embedded in and inform every aspect of the organization, including human resource management processes.

• Support BHA leadership to ensure the Agency’s anti-discriminatory policies are implemented.
• Work with BHA leadership to identify and address structural barriers to DEI in the organization.
• Work with HBMO and BHA leadership to identify and address equity issues across hiring mechanisms.
• Review BHA and USAID’s suite of DEI training and identify opportunities for strengthening BHA’s corporate training strategy.
• Inform the development and implementation of training for staff at all levels across the bureau in DEI topics such as bystander intervention, unconscious bias, and talking about organizational diversity; and serve as subject matter expert as needed in the development and delivery of associated training
• Develop a DEI metrics strategy to transparently measure BHA’s progress toward DEI goals, including establishing baseline data.
• Regularly report on goals and progress to BHA leadership and staff at all levels to help encourage accountability for change across the organization.
• Promote a culture of everyday inclusion throughout the bureau by developing change agents that champion DEI initiatives at all levels of BHA staff.
• Coordinate and convene BHA’s Diversity, Equity and Inclusion Advisory Council along with other employee networks or resource groups that identify and implement solutions related to DEI.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to: human resources, diversity programs, organizational studies, business administration, communications, social work, public policy, or a related field) plus a minimum of nine (9) years of progressively responsible professional experience working in human resources, diversity programming, organizational change, business administration, social work, or public policy with a minimum of four (4) years on diversity, equity and inclusion efforts. A minimum of one (1) year of previously managing staff required.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to: human resources, diversity programs, organizational studies, business administration, communications, social work, public policy, or a related field) plus a minimum of seven (7) years of progressively responsible professional experience working in human resources, diversity programming, organizational change, business administration, social work, or public policy with a minimum of four (4) years on diversity and inclusion efforts. A minimum of one (1) year of previously managing staff required.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (40 points)
• Demonstrated breadth of experience developing and leading diversity, equity and/or inclusion initiatives within a diverse organization. This may include, but is not limited to, efforts such as assessing and advising on DEI strategies for recruitment, retention, training, performance management, and workforce planning.
• Demonstrated experience with laws that prohibit Equal Employment Opportunity (EEO) and/or non-EEO infringements or other policies, laws, and executive orders related to diversity, equity and inclusion.
• Demonstrated experience creating a collaborative environment for a team of diverse staff in a fast-paced environment while meeting ongoing deadlines.
• Demonstrated experience working with senior leadership and staff at all levels, including by providing clear, concise and error-free oral presentations and written communications, to implement change programs.
• Demonstrated experience in communicating complex and sensitive subjects clearly and professionally, especially via developing and delivering training programs and in written communications, to staff of all levels.
• Demonstrated experience in leading teams within a high-pressure environment.

Interview Performance (50 points)

Satisfactory Professional Reference Checks (10 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

SOLICITATION NUMBER: 720FDA20B00084

ISSUANCE DATE: November 11, 2020

CLOSING DATE AND TIME: July 14, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Humanitarian Business and Management Operations (HBMO), is seeking offers from qualified U.S. citizens to provide personal services as a Diversity, Equity and Inclusion (DEI) Team Lead under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:
    (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
    (b) Specific duties performed that fully detail the level and complexity of the work.
    (c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
    (d) U.S. Citizenship
    (e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERSAND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to: HBMO Recruitment Team E-Mail Address: BHA.HBMORecruitment@usaid.gov Website: questions on this solicitation may be directed to the HBMO Recruitment Team via the information provided above.

Sincerely,

Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

Management
• Ensure the Diversity, Equity and Inclusion (DEI) Team is fulfilling the team’s mandate to develop and implement a continuous diversity, equity, and inclusion strategy in line with and in support of USAID’s Diversity and Inclusion Strategic Plan, ultimately leading to a diverse, equitable and inclusive workplace.
• Manage the activities of the DEI Team and provide training, guidance, and support to team members as needed.
• Conduct quality assurance on team work products, ensuring that written communications and presentations are clear, concise, accurate and error-free.
• Proactively problem-solve and mitigate risks before they arise.
• Create and maintain a collaborative and effective team environment while setting the tone and example for open communication and regular coordination; a work environment conducive to mutual respect; clear expectations for performance; and clear delegations of roles, responsibilities, and authority.
• Ensure the DEI Team management and supervision structure is in place; hiring staff; developing solicitations; ensure performance evaluations, staff development plans, and training are in place for the entire team; and effectively address performance issues of DEI Team staff, as needed.
• Create a culture of civility and respect whereby both managers and employees are expected to behave professionally at all times.
• Set workload and direct assignments for DEI staff.

Representation
• Represent BHA’s DEI program to BHA senior leadership and to relevant groups across USAID in written and oral forms, including drafting of memos, oral presentations, written policies, and advocacy documents.
• Represent BHA staff’s interests and reflect the Agency’s guidance and efforts back to BHA via participation in relevant DEI groups across USAID.
• Serve as BHA’s official liaison and representative with relevant USAID groups, including relevant Employee Resource Groups (ERGs), USAID’s Office of Civil Rights and Diversity (OCRD), Executive Diversity Council, Staff Care, Employee and Labor Relations (ELR) and Action Alliance for Preventing Sexual Misconduct (AAPSM).
• Engage with public and private sector think-tanks, policy groups, and other external experts on diversity, equity and inclusion to continually identify, evolve and institutionalize learning and best practices. Work with these entities to identify opportunities for BHA leadership to engage on these topics.

Technical
• Develop a comprehensive DEI strategy, objectives, metrics and multi-pronged implementation plan for BHA that spans all offices and addresses all hiring-mechanisms and staff levels.
• Ensure BHA’s DEI strategy directly links to and supports the implementation of USAID’s Diversity and Inclusion Strategic Plan.
• Lead implementation of DEI initiatives for BHA by working with BHA and HBMO leadership and staff at all levels and across all hiring-mechanisms within the organization, including by sharing best practices, tools, training, and open conversations.
• Convene and lead a BHA Diversity, Equity and Inclusion Advisory Council (DEIAC) with representation from across all BHA offices to ensure all DEI solutions, policies, and strategies are applied corporately across BHA; to maintain a standardized communication, feedback, and information platform within BHA; and to ensure cross-Bureau engagement and input on DEI matters.
• Support BHA staff to understand and fulfill their responsibilities to adhere to USAID’s policies, laws, and executive orders that prohibit Equal Employment Opportunity (EEO) and non-EEO infringements as well as the agency’s zero tolerance for sexual misconduct, including harassment, exploitation and abuse of any kind, including coordination with USAID offices and units regarding these policies.
• In conjunction with and in support of relevant Office of Humanitarian Business Management Operations (HBMO) Human Resources and Administrative Management Services (HRAMS) Division teams, inform and/or develop and maintain key corporate strategies and policies on DEI matters including but not limited to the areas of recruitment, retention, training, performance management, and workforce planning.
• Advise leadership across BHA to ensure that DEI principles, policies and strategies are embedded in and inform every aspect of the organization, including human resource management processes.

• Support BHA leadership to ensure the Agency’s anti-discriminatory policies are implemented.
• Work with BHA leadership to identify and address structural barriers to DEI in the organization.
• Work with HBMO and BHA leadership to identify and address equity issues across hiring mechanisms.
• Review BHA and USAID’s suite of DEI training and identify opportunities for strengthening BHA’s corporate training strategy.
• Inform the development and implementation of training for staff at all levels across the bureau in DEI topics such as bystander intervention, unconscious bias, and talking about organizational diversity; and serve as subject matter expert as needed in the development and delivery of associated training
• Develop a DEI metrics strategy to transparently measure BHA’s progress toward DEI goals, including establishing baseline data.
• Regularly report on goals and progress to BHA leadership and staff at all levels to help encourage accountability for change across the organization.
• Promote a culture of everyday inclusion throughout the bureau by developing change agents that champion DEI initiatives at all levels of BHA staff.
• Coordinate and convene BHA’s Diversity, Equity and Inclusion Advisory Council along with other employee networks or resource groups that identify and implement solutions related to DEI.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to: human resources, diversity programs, organizational studies, business administration, communications, social work, public policy, or a related field) plus a minimum of nine (9) years of progressively responsible professional experience working in human resources, diversity programming, organizational change, business administration, social work, or public policy with a minimum of four (4) years on diversity, equity and inclusion efforts. A minimum of one (1) year of previously managing staff required.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to: human resources, diversity programs, organizational studies, business administration, communications, social work, public policy, or a related field) plus a minimum of seven (7) years of progressively responsible professional experience working in human resources, diversity programming, organizational change, business administration, social work, or public policy with a minimum of four (4) years on diversity and inclusion efforts. A minimum of one (1) year of previously managing staff required.

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (40 points)
• Demonstrated breadth of experience developing and leading diversity, equity and/or inclusion initiatives within a diverse organization. This may include, but is not limited to, efforts such as assessing and advising on DEI strategies for recruitment, retention, training, performance management, and workforce planning.
• Demonstrated experience with laws that prohibit Equal Employment Opportunity (EEO) and/or non-EEO infringements or other policies, laws, and executive orders related to diversity, equity and inclusion.
• Demonstrated experience creating a collaborative environment for a team of diverse staff in a fast-paced environment while meeting ongoing deadlines.
• Demonstrated experience working with senior leadership and staff at all levels, including by providing clear, concise and error-free oral presentations and written communications, to implement change programs.
• Demonstrated experience in communicating complex and sensitive subjects clearly and professionally, especially via developing and delivering training programs and in written communications, to staff of all levels.
• Demonstrated experience in leading teams within a high-pressure environment.

Interview Performance (50 points)

Satisfactory Professional Reference Checks (10 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

 

Source: https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257...


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