Data Management Associate, G6 (Re-advertisement)

UNHCR , Erbil, Iraq
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Job Summary

Job Description


Iraq Operation


Vacancy Notice No: IRQ/ERB/FTA/2021/001

Female candidates are strongly encouraged to apply

Title of Post: Data Management Associate

Category/grade: General Service, G6

Post Number: 10011666

Type of contract: Fixed Term Appointment

Location: Erbil, Iraq

Date of Issue: 17 January 2021

Effective date of assignment: As soon as possible

Closing Date: 30 January 2021

Operational Context:

The Data Management Associate is normally supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor. S/he may directly supervise some support staff.

Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.

Data Management Associate is responsible for providing support to the National Registration Team based in Erbil and whole Iraq operation. S/he is under direct supervision of Associate Data Management Officer.

The ideal candidate should have experience in liaising with counterparts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements.

S/he should be trustworthy and demonstrate awareness of the political and security challenges which may impact the normal project delivery in sensitive settings.

S/he is needed to have a sound demonstrated skills in dealing with authorities and other stakeholders in the operation.

Previous experience in working under stressful environment and good interpersonal skills are considered to be an asset.

The incumbent will be involved in the preparation and provision of statistical reports handling sensitive and confidential data.

Development of tools for the registration unit, creating and disseminating detailed reports and Info Graphs may be required.

The incumbent will also be required to train colleagues on the use of existing or new data management tools and provide any user support for the UNHCR PRIMES based systems.

Database Management experience and/or relevant education background (programming or data management)

Knowledge or experience on MS Excel, MS Access, SQL Server, PowerBi and ability to work independently with limited supervision are considered desirable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.


  • Manage the use, maintenance and technical support of databases used in the Operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.

  • Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management.

  • Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management.

  • May be required to coordinate with the GIS colleagues to ensure that data collection is compatible with GIS.

  • Archive and backup database systems; ensure security of databases; perform database administrator functions.

  • Assist in development of new applications/databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly.

  • Ensure that the clients' databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner.

  • May be required to support registration activities including ProGres technical support and on-site assistance.

  • May be required to support voluntary repatriation activities including reconciliation of VolRep data from country of asylum and encashment centers, verification of Voluntary Repatriation Forms (VRFs) and coordination with VolRep Centers (VRCs) on information issues.

  • Develop forms and tools for data collection and analysis.

  • Have access to relevant data and records.

  • Perform other related duties as required.

Essential Minimum Qualifications and Experience:

  • 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

  • Knowledge of English and/or UN working language of the duty station if not English

Desirable Qualifications & Competencies:

  • Certificates and/or Licenses in Information Technology and/or Data Management.

Functional Skills:

  • DM-Database Management

  • IT-Computer Literacy

  • PG-UNHCR's Programmes

  • DM-ArcGIS (Geographic Information System)

  • TR-Training/Coaching/Facilitation

Required Competencies:

Core Competencies

  • Accountability

  • Communication

  • Organizational Awareness

  • Teamwork & Collaboration

  • Commitment to Continuous Learning

  • Client & Result Orientation

Managerial Competencies

  • Not specified*.***

Cross-Functional Competencies

  • Analytical Thinking

  • Innovation and Creativity

  • Technological Awareness