HR Officer

Educate Girls, Uttar Pradesh, India
Educate Girls logo
Job Summary

Job Description


Designation.  HR Officer
Department.  HR and Admin
District Office
Employment type
Employment contract
Report to
District Manager, Assistant Manager – HR
Positions reporting to this role
Employment level
Organization Background
Established in 2007, Educate Girls (a project of 'Foundation to Educate Girls Globally') is holistically tackling issues 
at the root cause of gender inequality in India's education system that has helped to ensure over 90% enrolment 
and higher attendance as well as improved school infrastructure, quality of education and learning outcomes for 
all girls. 
Our comprehensive model helps communities assess their school situation, initiate action plans and empowers 
them to sustain positive results at the lowest cost. Educate Girls believes that if girls in the most backward gender 
gap districts are educated now, they will have the potential to enter the formal economy, gain employment and lift 
their families out of poverty. By leveraging the government's existing investment in schools, Educate Girls delivers 
measurable results to a large number of beneficiaries and avoids duplication or parallel delivery of services.
Because of the sustainability and scalability of the model, Educate Girls has grown from a 500-school pilot project 
in the Pali district of Rajasthan to now serving thousands of schools, reaching millions of children in some of India's 
most remote areas. The non-governmental organization has a management and outreach office in Mumbai and 
operations in Rajasthan, Madhya Pradesh and Uttar Pradesh and is committed to launching interventions in 
multiple new geographies across India over the coming years.
For further details about organization please visit www.educategirls.NGO


job Profile
✓ Scope & overview of the role:
The HR Officer is directly responsible for the employee life cycle management of all employees at district level.
✓ Areas of Responsibility:
1. Recruitment:

Maintain a database of budgeted positions viz-a-viz current status, number of vacant 
positions and work towards providing suitable manpower for vacant positions. 

Get directions from the AM - HR about the new positions, contribute actively in planning the 
recruitment cycle of such new requirements and implement them. 

Completely responsible for recruiting the positions of Block Officers, Field Coordinators, Data 
Entry Operators, Office Assistant, Guest House Assistant, Tele Callers, and Help Desk 

Generate offer letters; contract letters for the selected candidates issue them. 

Collect documents from employees as per standard checklist

Maintain the personal files of the positions mentioned above at district level and update 
them regularly. 
On boarding and Induction:
Responsible for planning and ensuring systematic induction for all new employees of the 
Ensure that induction plan is signed off and filed in the personal file of all employees. 
Attendance and Leave management:
Track the attendance of all staff day wise in provided excel format (or) in the Spine Software 
as per organization requirement and communication. 
Track leave database, eligibility, availed and closing balances of leaves for the district in excel 
format (or) Spine Software 
Provide this information on monthly basis to the regional HR for payroll input. 
Salary Processing / Payroll
Provide payroll inputs such as attendance summary, leave summary, other deductions to 
payroll employee wise in specified format for processing payroll. 
Review and updation of data in Spine software on regular basis.
Employee data 
Maintain the complete data base of all employees in payroll in specified excel sheet / Spine 
Software and update them regularly with any changes
Maintain and update the organograms for the district along with the master data of 
Performance Management
Track Probation reviews with timelines and ensure outcomes are communicated formally 
through letters. 
Communicate the process of annual / midyear appraisals, receive, verify the forms and share 
the consolidated outcome in specified formats. 



Employee Separation 
Ensure resignation letters are received for employees who intend to leave. 
Conduct exit interviews in specified formats and share with regional HR on a monthly basis. 
Follow up for the clearance certificate and ensure final settlement is done within standard 
agreed timeline. 
Data Management 
Maintain the HR files such as employee personal files, recruitment file, PF related documents 
at the district level
Employee Engagement
Coordinate and manage a wide range of employee engagement activities on regular basis
Collaborate with District Manger on programs / activities that will maximize employee 
engagement and satisfaction
Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews
Support the various functions during the onboarding of new joiners to ensure the 
orientation process is properly completed
✓ Core Responsibilities

SPOC for all HR related communication for the district

Visit and participate in the block level review meetings twice in a month. 

Handle employee grievances formally and informally, forward them to concerned department and follow 
up for resolution. 

Play the role of Employee champion by knowing and counseling their employees as and when required.
✓ Liaise with (internal & external stakeholders)

Internal: All functions

External: Other NGOs, Agencies, Partners
✓ Education Background:
Post-Graduation in Human Resources, or Social Sciences
✓ Work Experience:
Minimum 3-5 years of experience in HR
A Career in non-profit organization will be an asset
✓ Skills Set:

Soft skills:
Excellent communication & articulation skills 
Diligent and firm with high ethical standards
People management & people development 
Critical thinking & analytical skills 
Change management 
Fluent in Hindi, good in English