PMSC (Program Management Support Coordinator)

Aga Khan Foundation, Faryab, Afghanistan
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Job Summary

Job Description

The Aga Khan Foundation (AKF) is a non-denominational international development agency established in 1967 by His Highness the Aga Khan. Its mission is to develop and promote creative solutions to problems that impede social development, primarily in Asia and East Africa. Created as a private, non-profit foundation under Swiss law, it has branches and independent affiliates in 19 countries.

The Aga Khan Foundation, Afghanistan (AKF (Afg)) is an agency of the Aga Khan Development Network (AKDN), a group of international, private, non-denominational development agencies working to improve living conditions and opportunities for people in some of the poorest parts of the developing world. The Network’s organizations have individual mandates that range from the fields of health and education to architecture, rural development and promotion of private-sector enterprise and institutions that seek to empower communities and individuals, usually in disadvantaged circumstances, to improve living conditions and opportunities.

Objective of the Position:

To support the Regional Director and the national coordination team under the Policy and Partnerships Director to analyze programming and produce high quality donor reports and proposals and contribute to internal learning processes.

Core Responsibilities and Duties:sure timely submission of high quality donor reports to the donor or the AKF National Programme Office (NPO) in Kabul;

  • Ensure quality of all external documents in consultation with Regional Director (RD);
  • Coordinate the regional team in the preparation of new proposals to donors; lead the process of proposal writing for submission to the national team.
  • onitor and identify concerns / challenges of the regional program progress, attitude, and approaches, and ensure that issues relevant to them are effectively and appropriately addressed.
  • Develop a comprehensive understanding of programmatic approaches and methods to facilitate internal and external engagement;
  • upport review of program progress against yearly planning;
  • Facilitate regular and consistent meetings with finance managers to monitor spending against grants;
  • Assist the Regional Director with programmatic support as directed, including areas such as the yearly budgeting and planning exercise.
  • Ensure that AKDN maintains current intelligence on stakeholders operating within the region.
  • Support the Regional Director and sector heads in strategic engagement with donors and other NGOs.
  • Maintain regional Grant Management Information System, logical framework, YPO, and project overviews;
  • Ensure that management, finance and relevant sector heads are provided with grant information;
  • To carry out the responsibilities of the role in a way which reflects AKF-A’s commitment to protecting children in accordance with the Child Safeguarding Policy.

Occasional Significant Duties and responsibilities:

  • Participate in periodic national level meetings in Kabul.
  • Conduct frequent visits to partner communities in the region.
  • ravel to AKF programme regions to work with field staff;
  • Facilitate/organize workshops to build capacity and coordination among field teams related to new grants/programme components.
  • Any other duties relevant to this position’ core responsibilities and duties, as assigned by the supervisor

Decision – Making & Authority: N/A

Required Qualifications and Experience:

  • Graduate degree in relevant field and at least two years relevant experience.
  • Excellent English written and verbal skills.
  • Demonstrated ability to work under pressure and meet tight deadlines.
  • Ability to critically analyze and provide constructive recommendations.
  • Good team player with ability to build and maintain collaborative relationships with colleagues.
  • Willingness to live and work in a remote, isolated environment.

Required Core Competencies:

  • Demonstrators commitment to AKF's mission and to the wider AKDN system; demonstrates the values of AKF in daily activities and behaviours; seeks out new challenges; assignments and responsibilities; promotes AKF's cause.
  • Maintains high ethical standards, addresses untrustworthy or dishonest behaviour, and does not abuse power or authority.
  • Responsible for what he/she says, does or commits.
  • Treats all people with dignity and respect; shows respect and sensitivity towards gender, cultural and religious differences; challenges prejudice, biases and intolerance in the workplace; encourages diversity wherever possible.
  • Deals with co-workers and supervisor as per the predefined manner and takes no illogical actions that offend the team.
  • Cooperates or coordinates the efforts of a group of persons acting together as a team sharing a common cause.