Project Administration and Finance Assistant

Pacific Community, Fiji Islands
 Pacific Community logo
Job Summary

Job Description


The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Geoscience Energy and Maritime Division provides advice, technical assistance, research and training support to Pacific Island countries and territories (PICTs). The Division includes a Disaster and Community Resilience Programme (the DCRP), which works with SPC’s member countries and territories to support sustainable development outcomes through evidence-based action & partnerships for resilience. In support of this, the DCRP manages a large portfolio of disaster risk reduction, climate change adaptation and water and sanitation projects at the regional and sub-regional levels.

One such project is the “Strengthening Water Security of Vulnerable Island States” Project (referred to hereafter as the “Water Security Project”), which the DCRP is implementing across five Pacific atoll countries, including the Cook Islands, Kiribati, Marshall Islands, Tokelau and Tuvalu. With the support of the New Zealand Ministry of Foreign Affairs and Trade, the Project is assisting these countries to implement practical measures to build the skills, systems and basic infrastructure to better anticipate, respond to, and withstand the impacts of drought. The Project commenced in January 2014, and is now in its final year.

The Project Administration and Finance Assistant will provide administration and finance tasks to ensure the successful delivery of Water Security Project activities, including a number of important tasks as the project approaches its closing date of 31 December 2019.

The key responsibilities of the role include the following:

  • Provide efficient administrative support to ensure the delivery of activities and intended outcomes of the project;
  • Provide financial support to ensure the delivery of activities and intended outcomes of the project;
  • Provide administrative, financial and logistical support to ensure the successful delivery of meetings, conferences, training and learning events; and
  • Assist with other related DCRP activities where required.

For a more detailed account of the key responsibilities, please refer to the job description provided.

Key selection criteria


  • Diploma in business administration/ accounting or equivalent work experience that is both relevant and current.

Knowledge and experience

  • At least three to five years of experience in a related field of work;
  • Understanding of planning and budget processes including spreadsheet and database principles; and
  • Demonstrated capacity to create and/or maintain financial systems, conducting procurement and cash disbursement processes.

Essential skills

  • Demonstrated experience of country level engagement with a variety multi-level stakeholders;
  • Excellent PC-based computer skills, including knowledge of Microsoft Word, Excel, Access and Outlook; and
  • Demonstrated organisational skills with ability to prioritise workload and complete work under deadlines.

Language skills

  • Excellent English communication skills (oral and written).

Interpersonal skills and cultural awareness

  • Ability to work in a multicultural, inclusive and equitable environment.

Salary, terms and conditions

Contract Duration – Until 31 December 2019.

Remuneration – This is a full-time position at Band 6 in SPC’s 2019 salary scale, with a commencing taxable salary range of FJD 1,801‒2,251 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

SPC is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. SPC’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child. Successful candidates will be required to provide a police clearance certificate.