ISGlobal , Barcelona, Spain
The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in three main areas, Malaria and other Infectious Diseases, Child and Maternal Health, and Urban Health, Climate & Non-Communicable Diseases. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.
What We Are Looking for
ISGlobal is seeking a Project Manager who is interested in taking over and managing activities of the project ECO The overall project goal is to strengthen the National Health System in Bolivia and Paraguay to fight against the COVID-19 pandemic and prepare them to face new epidemic threats through programmatic delivery of diagnostics and treatment, evaluation and scaling up COVID interventions.
The Project Manager provides coordination of activities and of a cross-functional team in the execution of the projects. She/he is responsible for overseeing projects execution and achievement of objectives in accordance with pre-defined processes, agreed timelines and quality standards. The PM serves as the primary liaison between the internal bodies and external collaborators and funders. The PM will report directly to the General Technical coordinator of the project and the PI.
ECO is a project implemented by Malaria Elimination Initiative and Chagas Disease Initiative.
Training and experience /Qualifications
Education: Research oriented Master’s degree or PhD
More than 5 years of experience working in international projects in the field of health research or project implementation.
Experience in managing teams
Experience in Latin America is an asset.
Project execution & monitoring:
Ensuring that project activities are implemented according to projects objectives and timelines
Monitoring the projects progress and ensure timely decision making
Monitoring the adherence to the applicable SOPs and guidelines, legal frameworks, written procedures and agreements with the funders/sponsor
Ensuring a proper filing (hard copies or electronic documentation) of all project related documents
Processing necessary approvals by the applicable internal and/or external committees (e.g. Ethics Committees, Scientific Boards, etc)
Supporting supervision of the research activities within the project
Providing assistance in the daily operation of the research, field and data collection activities.
Ensuring a good communication among the members of the team, as well as with the other departments, namely administration and financial departments, and external partners
Liaising with external subcontracted services (if applicable), develop relevant agreements/contracts for the services to be provided, as well as ensuring management of these contractors according to the project requirements
Communications, partnerships and reporting:
Organizing and documenting regular project meetings including managing logistics and developing agenda, minutes and action items
Ensuring timely reporting and appropriate dissemination internally and to stakeholders, project partners and funders
Serving as focal point for internal and external communication, maintaining contacts with funders, stakeholders, providers, etc.
Budget accountability and invoicing:
Overseeing budget management and procurement
Identifying critical issues and budget needs
Assuring appropriate and timely allocation of resources necessary to achieving objectives
Supporting development of financial reports, with special attention on financial justification of activities done
Project closing & evaluation:
Promoting the timely finalization of all activities across all of the process groups to formally close the projects or a project phase
Closing each contract applicable to the projects or project phase
Ensuring the financial closing of the project budget and account, if applicable
Enabling the formal acceptance of the project by presenting timely and accurate final reports and agreed deliverables to the funders
Ensuring the administrative closing by archiving of the files
Collaborating with the dissemination of results and outcomes
Handling expenses, review the quality of invoices and accounting documents and assess compatibility and eligibility of expenses
Other tasks/duties as requested by his/her supervisor that are compatible with his/her academic and professional background.
Field trips to oversee implementation of activities, attendance to meetings with local, province and national authorities as needed.
Excellent computer skills: MS Word, Excel, PowerPoint, e-mail management software, Web content management tools, phone or web-based teleconference tools
Strong organizational skills for multi-tasking daily work, goal-oriented approach, and strong attention to detail
Team player with the ability to work independently without supervision if required
Critical thinking and problem-solving skills, with the ability to identifying and taking advantage of opportunities
Good people management and communication skills with the ability to set clear performance-oriented objectives.
Strong interpersonal skills
Strong presentation skills
Ability to adapt to changing situations focusing on the needs, goals and priorities of the projects and organization
Ability to work in a dynamic and multi-cultural environment
Excellent command of Spanish and English is required.
Starting date: To be agreed
Contract: Full time
Salary Range: Compensation for this position will be based on the applicant’s experience and qualifications.
During the crisis caused by COVID19, standard working conditions will be adapted to sanitary requirements.